Property & Office Manager — Facilities & Maintenance

Phoenix American; Miami (FL); On-site; USD 65,000 - 85,000; Full time

Job summary

Phoenix American Companies seeks an experienced Office Manager to oversee daily office operations and coordinate property maintenance in a busy Miami setting. The role requires strong organizational skills, attention to detail, vendor management, and the ability to support HR and finance functions.

Candidates should have 2+ years in property management or maintenance coordination and 3+ years in office management.

Qualifications

• 2+ years in a property management or maintenance coordination role
• 3+ years in an office manager role
• Excellent communication skills, both written and verbal
• Strong organizational and multitasking abilities
• Ability to handle confidential information with discretion

Responsibilities

• Oversee daily office operations including supplies, vendor relations, filing systems, and general administration
• Facilities & Mailroom supervision; manage Mail/Salesclerk
• Coordinate repairs, maintenance requests, and facility upkeep with contractors and vendors
• Maintain maintenance schedules, inspections and service logs; ensure health, safety and building regulations compliance
• Prepare reports on office and property-related activities and costs; track maintenance budgets and expenditures
• Serve as main point of contact for staff, vendors, and service providers; support HR or finance functions as needed

Skills

Office management

Communication

Organizational skills

Multitasking

Discretion

Tools

MS Office

Job description

Phoenix American Companies seeks an experienced Office Manager to oversee daily office operations and coordinate property maintenance in a busy Miami setting. The role requires strong organizational skills, attention to detail, vendor management, and the ability to support HR and finance functions.

Candidates should have 2+ years in property management or maintenance coordination and 3+ years in office management.