Part-Time Office & Front Desk Coordinator

Thornton Tomasetti; Boston (MA); On-site; USD 52,000 - 65,000; Part time

Benefits offered by this job

Medical benefits

Dental and Vision

Life and AD&D

Disability insurance

Paid Time Off

401k with company match

Tuition reimbursement

Commuter transit

Fitness reimbursement

Job summary

Thornton Tomasetti in Boston seeks an Office Assistant for a part-time, in-office role. You will be the face of the office, support the technical staff with proposals, and manage key administrative tasks to keep operations running smoothly.

The successful candidate will have 2+ years in administration, excellent organization and communication skills, and proficiency with Microsoft Office. You will collaborate with leaders, clients, and vendors to deliver a welcoming, efficient office experience.

Qualifications

• 2+ years of experience in administration and team coordination.
• Ability to multitask and define workflows for office operations.
• Strong interpersonal skills to work with diverse teams and external partners.
• Proficiency in Microsoft Office Suite.
• Excellent organizational and written and verbal communication skills.
• Flexible in meeting deadlines and shifting priorities.

Responsibilities

• Coordinate RFPs/proposals internally and with Marketing, including data entry in Microsoft Dynamics, and keep track of open and submitted proposals.
• Liaise with other Thornton Tomasetti departments including Marketing, Legal, Accounting, and the Talent Team.
• Follow up with clients on invoices and assist in collecting outstanding payments.
• Assist with administrative tasks for technical staff, including travel arrangements and processing expenses.
• Coordinate deliveries and visitors to the office, greet and welcome guests as soon as they arrive at the office, and answer, screen, and forward incoming phone calls.
• Maintain reception area, kitchen/Town Hall, breakout areas, and conference rooms.
• Stock office and kitchen supplies.
• Coordinate with buildings and vendors in the case of maintenance issues.

Skills

Administration experience

Multitasking

Interpersonal skills

Microsoft Office

Organization skills

Written and verbal communication

Deadline management

Tools

Microsoft Office

Microsoft Dynamics

Job description

Thornton Tomasetti in Boston seeks an Office Assistant for a part-time, in-office role. You will be the face of the office, support the technical staff with proposals, and manage key administrative tasks to keep operations running smoothly.

The successful candidate will have 2+ years in administration, excellent organization and communication skills, and proficiency with Microsoft Office. You will collaborate with leaders, clients, and vendors to deliver a welcoming, efficient office experience.