Office & Facilities Operations Coordinator

American Farm Bureau Federation; Washington (District of Columbia); On-site; USD 55,000 - 70,000; Full time

Job summary

American Farm Bureau Federation in Washington, DC seeks an Office Operations Assistant to maintain day-to-day office services. Duties include mail handling, supplies management, conference room setups, and liaison with building management.

The role requires at least 2 years in office administration, strong organization, and proficiency with Outlook and Excel. Occasional early/morning hours, some travel, and lifting up to 50 lbs are expected.

Qualifications

• 2+ years in office administration or operations.
• Strong organization and attention to detail.
• Ability to manage multiple priorities independently.
• Proficient with Microsoft Outlook and Excel.

Responsibilities

• Respond to facility-related correspondence and emails; route issues as needed.
• Process and distribute mail, parcels, and publications; coordinate daily deliveries.
• Maintain office supply inventory and distribution; stock supplies.
• Coordinate with vendors and building management for repairs and services.
• Set up and break down conference rooms; wire for power when needed.
• Submit and track service requests via the building helpdesk system.
• Ensure pantry on 9th/10th floors is stocked and clean appliances regularly.
• Assist with office moves and space planning as required.
• Assist with processing vendor payments for Office Operations.
• Provide backup for Receptionist/Administrative Assistant and Project Coordinator roles.
• Assist with planning and on-site support for daily, annual, and Board meetings.

Education

High school diploma or GED

Tools

Microsoft Outlook

Microsoft Excel

Job description

American Farm Bureau Federation in Washington, DC seeks an Office Operations Assistant to maintain day-to-day office services. Duties include mail handling, supplies management, conference room setups, and liaison with building management.

The role requires at least 2 years in office administration, strong organization, and proficiency with Outlook and Excel. Occasional early/morning hours, some travel, and lifting up to 50 lbs are expected.