Executive Assistant to EVP — Project & Calendar Lead

American Farm Bureau Federation; Washington (District of Columbia); Hybrid; USD 70,000 - 85,000; Full time

Job summary

American Farm Bureau Federation is seeking an Executive Assistant to provide administrative and project support to the Executive Vice President in Washington, D.C. The role requires coordinating cross-functional initiatives, managing complex calendars, travel, meetings, and preparing briefing materials.

The ideal candidate has a Bachelor's degree or equivalent, at least 3 years' executive support experience, and expert Microsoft Office proficiency plus strong communication and discretion.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Minimum of 3 years experience providing executive level administrative support.
• Proficiency in Microsoft Office Suite Word Excel Outlook PowerPoint Teams and ability to use common Web based platforms.
• Excellent interpersonal skills with proven ability to build relationships and collaborate effectively with multiple stakeholders.
• High level of discretion, professionalism, organization and attention to detail.

Responsibilities

• Execute a variety of tasks to assist the Executive Vice President in carrying out duties.
• Plan, coordinate and execute strategic projects from initiation to completion including timeline development, milestone tracking and deliverable monitoring.
• Facilitate project meetings, coordinate cross-functional staff involvement and prepare documentation and status reports for executive review.
• Assist in preparation and logistics for meetings or conferences including agendas, travel, catering and audiovisual arrangements.
• Manage the Executive Vice President's calendar, including high-priority meetings and travel arrangements.
• Draft, edit and proofread briefing materials, memos and executive communications ensuring tone and alignment with style standards.
• Communicate on behalf of the Executive Vice President with Board members, staff and others about initiatives.
• Facilitate communication between the Executive Office and internal departments.
• Screen and prioritize communications requests and opportunities with independent judgment.
• Handle confidential information with urgency, discretion and professionalism.

Skills

Executive support

Communication

Discretion

Time management

Teamwork

Detail oriented

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Word

Excel

PowerPoint

Outlook

Teams

Job description

American Farm Bureau Federation is seeking an Executive Assistant to provide administrative and project support to the Executive Vice President in Washington, D.C. The role requires coordinating cross-functional initiatives, managing complex calendars, travel, meetings, and preparing briefing materials.

The ideal candidate has a Bachelor's degree or equivalent, at least 3 years' executive support experience, and expert Microsoft Office proficiency plus strong communication and discretion.