Remote Event Coordinator – Conventions & Meetings

American Farm Bureau Federation; Washington (District of Columbia); Hybrid; USD 55,000 - 65,000; Full time

Job summary

American Farm Bureau Federation in Washington, DC is seeking an Event Coordinator to provide coordination and administrative support to the BORD Operations Team for the AFBF Convention, IDEAg farm shows, and related conferences.

The role requires at least two years of event planning experience, strong customer service and communication skills, excellent organization, and proficiency with Outlook, Word, Excel, Cvent and Monday.com. Occasional nights, weekends, and travel may be required.

Qualifications

• Minimum two years of experience in event planning or coordinating.
• Customer service oriented with professional demeanor.
• Strong organizational and attention to detail.
• Ability to manage multiple priorities and deadlines.
• Excellent verbal and written communication.
• Proactive and resourceful with good judgment.
• Ability to work independently and with others.
• Ability to work well under pressure.
• Experience with Outlook, Word, and Excel.

Responsibilities

• Coordinate event registration and housing logistics for multiple events.
• Provide administrative and project support to the BORD Operations team for AFBF events.
• Coordinate contract review and documentation with hotels, transportation, sponsorships, and speakers.
• Build and track annual event timelines and manage event databases and records.
• Prepare event materials, presentations, communications, and budget-related documents.
• Process vendor invoices and staff expense reports; assist with budget tracking.
• Deliver excellent customer service to staff, members, partners, vendors, and attendees.
• Provide onsite support at AFBF meetings and IDEAg farm shows.
• Provide relief back-up assistance to the AFBF receptionist.

Skills

Event planning

Customer service

Organizational skills

Communication

Multitasking

Ability to work under pressure

Attention to detail

Team collaboration

Education

Bachelor’s degree or equivalent experience

Tools

Cvent

Monday.com

Microsoft Office Suite

Database systems

Job description

American Farm Bureau Federation in Washington, DC is seeking an Event Coordinator to provide coordination and administrative support to the BORD Operations Team for the AFBF Convention, IDEAg farm shows, and related conferences.

The role requires at least two years of event planning experience, strong customer service and communication skills, excellent organization, and proficiency with Outlook, Word, Excel, Cvent and Monday.com. Occasional nights, weekends, and travel may be required.