Field Operations & Events Coordinator

Indiana Farm Bureau, Inc.; Indianapolis, Northern (IN, KY); Hybrid; USD 35,000 - 52,000; Full time

Job summary

Indiana Farm Bureau, Inc. in Indianapolis, IN is seeking an Administrative Assistant to provide prompt customer service and essential support to the team leader and program areas.

The role includes office functions, event coordination, and data management for various programs. The position requires excellence in written and verbal communication, strong organizational skills, and proficiency with Microsoft Office.

Qualifications

• Requires excellent customer service, including written and verbal communication and organization skills.
• Proficient in Microsoft Word, Excel, Access, Publisher, PowerPoint and Outlook; database experience is a plus.
• Must handle confidential information and manage multiple tasks under time pressure.
• Minimum two years’ administrative assistant experience; post-secondary business coursework preferred.

Responsibilities

• Assist members with requests and provide prompt service.
• Review regional managers' expense reports for processing.
• Maintain County Resource Guide for County Presidents.
• Process all county committee updates to IFB database by the first of the year as reported by regional managers.
• Maintain committee lists in database for Field Operations Team.
• Maintain all county engagement lists in the database for your team.
• Assist with promotional items ordered by counties.
• Assist Field Operations Director with selection of promotional items for county gifts and awards.
• Prepare appropriate reports for team, board of directors meetings, and other meetings as requested.
• Manage all logistics for team monthly meetings.
• County awards for members.
• Manage Membership Awards.
• Prepare reports and distribution by district.
• AFBF Exchange Programs.
• Prepare packets and materials as instructed.

Skills

Customer service

Communication

Organization

Multitasking

Confidential handling

Education

High school diploma or equivalent

Post secondary coursework in business

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

PowerPoint

Outlook

Job description

Indiana Farm Bureau, Inc. in Indianapolis, IN is seeking an Administrative Assistant to provide prompt customer service and essential support to the team leader and program areas.

The role includes office functions, event coordination, and data management for various programs. The position requires excellence in written and verbal communication, strong organizational skills, and proficiency with Microsoft Office.