Office & Facilities Coordinator — Culture-Driven Impact

Willmeng Construction, Inc.; Phoenix (AZ); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Employee stock ownership

Discretionary annual bonus

401k with employer match

Medical insurance

Dental insurance

Vision insurance

Flexible time off

Paid holidays

Parental leave

Snacks provided

Job summary

Willmeng Construction, Inc. in Phoenix seeks an Office Coordinator to keep day-to-day operations running smoothly and to ensure a welcoming, organized experience for employees and visitors.

You will coordinate office logistics, manage supplies, partner with vendors and building management, support onboarding/offboarding with HR/IT, and handle light facilities tasks, all while communicating professionally and juggling multiple priorities in a fast-paced environment.

Qualifications

• Experience organizing and coordinating office operations.
• Proactive, detail-oriented approach with customer-service mindset.
• Basic computer proficiency including email and MS 365 tools.
• Willingness to perform light facilities tasks and handyman duties.

Responsibilities

• Serve as the primary point of contact for day-to-day office needs, ensuring a welcoming, organized, and professional workplace experience for employees and visitors.
• Coordinate office logistics including mail/shipping, meeting and event setup, conference room scheduling, and general office communications.
• Manage office supplies, kitchen/restroom inventory, and workplace organization—tracking usage, placing orders online, and maintaining budgets as needed.
• Partner with vendors and building management to submit service requests, schedule maintenance, and resolve facility issues quickly and effectively.
• Handle light facilities and handyperson tasks such as minor repairs, furniture assembly, hanging items, and general upkeep to keep the workspace safe, functional, and presentable.
• Support onboarding and offboarding logistics (badges, workspace setup, equipment coordination, and first-day readiness) in partnership with HR/IT.
• Assist with administrative tasks such as document preparation, basic reporting, and maintaining shared files and resources (e.g., SharePoint/OneNote); basic computer proficiency required including email, Microsoft Office, and online ordering platforms.
• Help plan and execute office events and employee engagement activities, coordinating details end-to-end.
• Identify opportunities to improve office processes and implement simple, scalable systems that increase efficiency and consistency.

Skills

Organizational skills

Communication skills

Microsoft 365

Handy/handyperson

Independent work

Tools

Outlook

SharePoint

OneNote

Job description

Willmeng Construction, Inc. in Phoenix seeks an Office Coordinator to keep day-to-day operations running smoothly and to ensure a welcoming, organized experience for employees and visitors.

You will coordinate office logistics, manage supplies, partner with vendors and building management, support onboarding/offboarding with HR/IT, and handle light facilities tasks, all while communicating professionally and juggling multiple priorities in a fast-paced environment.