Facilities & Office Coordinator

Willmeng Construction, Inc.; Phoenix (AZ); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Employee stock ownership

Discretionary annual bonus

401k with employer match

Medical insurance

Dental insurance

Vision insurance

Flexible time off

Paid holidays

Parental leave

Snacks provided

Job summary

Willmeng Construction, Inc. in Phoenix seeks an Office Coordinator to keep day-to-day operations running smoothly and to ensure a welcoming, organized experience for employees and visitors.

You will coordinate office logistics, manage supplies, partner with vendors and building management, support onboarding/offboarding with HR/IT, and handle light facilities tasks, all while communicating professionally and juggling multiple priorities in a fast-paced environment.

Qualifications

• Experience organizing and coordinating office operations.
• Proactive, detail-oriented approach with customer-service mindset.
• Basic computer proficiency including email and MS 365 tools.
• Willingness to perform light facilities tasks and handyman duties.

Responsibilities

• Serve as the primary point of contact for day-to-day office needs, ensuring a welcoming, organized, and professional workplace experience for employees and visitors.
• Coordinate office logistics including mail/shipping, meeting and event setup, conference room scheduling, and general office communications.
• Manage office supplies, kitchen/restroom inventory, and workplace organization—tracking usage, placing orders online, and maintaining budgets as needed.
• Partner with vendors and building management to submit service requests, schedule maintenance, and resolve facility issues quickly and effectively.
• Handle light facilities and handyperson tasks such as minor repairs, furniture assembly, hanging items, and general upkeep to keep the workspace safe, functional, and presentable.
• Support onboarding and offboarding logistics (badges, workspace setup, equipment coordination, and first-day readiness) in partnership with HR/IT.
• Assist with administrative tasks such as document preparation, basic reporting, and maintaining shared files and resources (e.g., SharePoint/OneNote); basic computer proficiency required including email, Microsoft Office, and online ordering platforms.
• Help plan and execute office events and employee engagement activities, coordinating details end-to-end.
• Identify opportunities to improve office processes and implement simple, scalable systems that increase efficiency and consistency.

Skills

Organizational skills

Communication skills

Microsoft 365

Handy/handyperson

Independent work

Tools

Outlook

SharePoint

OneNote

Job description

Arizona-based Willmeng Construction is a 100-percent employee-owned general contractor that has been dedicated to helping our people build their “Genuine Place of Purpose” since 1977. We prioritize our exceptional company culture, which has us ranked in the Top 5 of the Phoenix Business Journal’s Best Places to Work for more than a decade and made us the only Arizona construction firm on the Inc. Best Workplaces list for three consecutive years. We have earned multiple appearances on AZ Big Media’s Most Admired Companies list, and ranked No. 1 for Healthiest Employers for two consecutive years.

Our people and our culture have also created an atmosphere that encourages going above and beyond for our clients and our community. Our team’s dedication to its craft has earned us NAIOP (CREDA) Arizona General Contractor of the Year six times, while at the same time donating more than $1 million annually to community organizations.

Our strategic vision focuses on supporting prelease transactions, competitively bidding projects of all sizes, and fostering our altruistic service culture by recruiting highly talented individuals of great character who want to make a genuine impact on our communities.

The Role

The Office Coordinator is responsible for keeping day-to-day office operations running smoothly and ensuring a welcoming, organized, and well-maintained experience for employees and visitors. This role supports administrative needs across teams, coordinates office services and vendors, and helps maintain a productive, well-stocked, and efficient workplace. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment, balancing multiple priorities with professionalism and a customer-service mindset.

The ideal candidate is also comfortable handling light facilities tasks such as minor repairs, furniture assembly, and general upkeep to keep the office in great shape. Basic computer proficiency is required, including the ability to place supply orders online, communicate via email, and navigate standard office software.

What you will accomplish

• Serve as the primary point of contact for day-to-day office needs, ensuring a welcoming, organized, and professional workplace experience for employees and visitors.
• Coordinate office logistics including mail/shipping, meeting and event setup, conference room scheduling, and general office communications.
• Manage office supplies, kitchen/restroom inventory, and workplace organization—tracking usage, placing orders online, and maintaining budgets as needed.
• Partner with vendors and building management to submit service requests, schedule maintenance, and resolve facility issues quickly and effectively.
• Handle light facilities and handyperson tasks such as minor repairs, furniture assembly, hanging items, and general upkeep to keep the workspace safe, functional, and presentable.
• Support onboarding and offboarding logistics (badges, workspace setup, equipment coordination, and first-day readiness) in partnership with HR/IT.
• Assist with administrative tasks such as document preparation, basic reporting, and maintaining shared files and resources (e.g., SharePoint/OneNote); basic computer proficiency required including email, Microsoft Office, and online ordering platforms.
• Help plan and execute office events and employee engagement activities, coordinating details end-to-end.
• Identify opportunities to improve office processes and implement simple, scalable systems that increase efficiency and consistency.

What we would like you to have

• Strong organizational skills with the ability to manage multiple priorities, follow through, and maintain attention to detail.
• Professional, service-oriented communication skills (written and verbal) and comfort interacting with employees, visitors, vendors, and building management.
• Basic computer proficiency required, including the ability to navigate email (Outlook), place supply orders through online platforms, and use Microsoft 365 tools such as Teams, SharePoint, and OneNote (Excel/Word a plus).
• Hands-on, can-do attitude with the ability to perform light handyperson tasks such as furniture assembly, minor repairs, hanging items, and general office upkeep. Comfortable using basic tools.
• Ability to handle light facilities coordination (service requests, vendor scheduling, basic troubleshooting) and maintain office inventory and ordering.
• Reliable, proactive, and adaptable. Comfortable working independently and taking initiative to improve office processes.

You’re inspired by our values

• Altruistic - Our foundation is built upon the authentic, selfless concern we share for the success and wellbeing of others.
• Fair 360 - We illuminate with kindness by seeking to understand before being understood and by caring more than may seem reasonable so we can achieve genuine success for all.
• Strategic - The blueprint that guides the creation of a genuine place of purpose expresses the clarity of our vision, the rigor of our thought and the character of our word.
• Sincere - We present no facades, only genuine elevations of truth, trust, and wholehearted loyalty to the employees we mentor, the clients we serve and the communities we call home.
• Nimble - Our structural integrity is ensured through the balance of resourcefulness, responsiveness, and adaptability and strengthened by being well-rounded in the market to serve at the highest levels.

Compensation

Alongside cash, our total compensation package includes comprehensive benefits and 100% employee ownership. From wellness to work life, our benefits support our employees' total wellbeing.

• Employee Stock Ownership Plan
• Discretionary annual bonus
  
• 401k with employer match
• Employee medical, dental, and vision insurance 100% covered, with options to add dependents at 50% coverage by Willmeng
• Flexible Time Off Policy
• 9 paid company holidays
• 3 consecutive weeks of parental bonding leave, with an additional 3-5 weeks of disability leave for delivery recovery
• Spacious break rooms with healthy meals & snacks provided at no additional cost

Willmeng places nothing more important to the organizational health of the company than its overall focus on culture. By bringing different personalities together and embracing their individual contributions, the culture is rich, strong and uniquely different. With a true family feel and the opportunity to participate in building a genuine place of purpose for clients and employees, Willmeng has the distinct advantage of something exceptional and special in the culture.