Facilities & Office Coordinator — Purpose-Driven Team

Willmeng Construction Inc.; Phoenix (AZ); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Employee Stock Ownership Plan

Discretionary bonus

401k with employer match

Health insurance

Flexible Time Off Policy

9 paid company holidays

Parental bonding leave

Snacks provided

Job summary

Willmeng Construction Inc. is seeking an Office Coordinator to ensure day-to-day office operations run smoothly and to provide a welcoming experience for employees and visitors.

The role supports administrative needs across teams, coordinates services and vendors, and helps maintain a productive, well-stocked workplace. Ideal candidates are proactive, detail-oriented, and excel in a fast-paced environment.

Qualifications

• Strong organizational skills with the ability to manage multiple priorities and maintain detail.
• Professional, service-oriented communication with employees, visitors, vendors, and management.
• Basic computer proficiency including MS 365 tools and online ordering platforms.

Responsibilities

• Serve as primary point of contact for day-to-day office needs.
• Coordinate office logistics including mail, shipments, meeting setup, and room scheduling.
• Manage office supplies and space organization; track usage and place orders online.
• Partner with vendors and building management to submit service requests and scheduling.
• Handle light facilities tasks such as minor repairs and furniture assembly.
• Support onboarding/offboarding logistics with HR/IT and workspace readiness.
• Assist with document prep, basic reporting, and shared file management.
• Help plan office events and employee engagement activities end-to-end.
• Identify opportunities to improve office processes and implement scalable systems.

Skills

Organizational skills

Communication skills

Multi-tasking

Customer-service mindset

Attention to detail

Tools

Outlook

SharePoint

Teams

OneNote

Excel

Word

Job description

Willmeng Construction Inc. is seeking an Office Coordinator to ensure day-to-day office operations run smoothly and to provide a welcoming experience for employees and visitors.

The role supports administrative needs across teams, coordinates services and vendors, and helps maintain a productive, well-stocked workplace. Ideal candidates are proactive, detail-oriented, and excel in a fast-paced environment.