Office & Facilities Coordinator

0750 Stemline Therapeutics Inc; New York (NY); On-site; USD 79,000 - 93,000; Full time

Benefits offered by this job

Fidelity 401(k) (with company match)

PPO and HDHP insurance plans

Company paid Basic Life & AD&D

pre-tax FSA/HSA programs

Job summary

0750 Stemline Therapeutics Inc is seeking an Office Support Specialist to keep our office operations running smoothly, provide reception coverage, and support a positive, inclusive work environment. In this non-exempt role, you will coordinate with IT, HR, Finance, and R&D; handle travel, schedules, meetings, and vendor communications; manage filing and expensing; and back up the Senior Manager as needed.

In-office five days a week in New York.

Qualifications

• Minimum of three years of experience in an office setting as a receptionist, administrative assistant, office coordinator, or customer service field required
• Bachelor’s degree or equivalent preferred
• Strong time-management, organizational, and interpersonal skills, high degree of flexibility, and excellent multitasking ability
• High level of proficiency with office applications, and aptitude for learning new software and systems
• Attention to detail and customer oriented mindset

Responsibilities

• Manage day-to-day office activities as main point of contact in reception area
• Ensure office efficiency by maintaining visitation system, common areas, greeting visitors, inventory system, organizing procedures, handling heavy incoming mail/package distribution, and overseeing supplies and equipment
• Responsible for maintaining kitchen and pantry area, ensuring both areas are fully stocked for employees and daily guests
• Oversee and maintain office equipment, coordinate full service catering orders when requested
• Conduct daily and weekly checks throughout office including conference room functionality and facility maintenance
• Collaborates across IT, HR, Finance, R&D, Commercial, and others on various assignments
• Hosts international colleagues and assist with hotel, car service, flights, and dining arrangements
• Assist with contract preparation, tracking, vendor communication, and digital filing
• Process and reconcile expense reports and receipts as needed
• Provide direct administrative support including scheduling appointments, meetings, and events; booking travel
• Backup for Senior Manager and Executive Assistant when needed

Skills

Office experience

Receptionist

Administrative support

Organizational skills

Multitasking

Microsoft Office

Google Suite

Concur

SAP

Education

Bachelor’s degree or equivalent

Tools

Microsoft Suite

Google Suite

Concur

SAP

Job description

0750 Stemline Therapeutics Inc is seeking an Office Support Specialist to keep our office operations running smoothly, provide reception coverage, and support a positive, inclusive work environment. In this non-exempt role, you will coordinate with IT, HR, Finance, and R&D; handle travel, schedules, meetings, and vendor communications; manage filing and expensing; and back up the Senior Manager as needed.

In-office five days a week in New York.