Office Manager

Talent Groups; Cambridge (MA); On-site; USD 60,000 - 85,000; Full time

Job summary

Talent Groups is seeking an experienced Office Manager for our Cambridge, MA office. This hands-on role supports employees, executives, visitors, and day-to-day operations.

You will oversee office services, hospitality, conference room readiness, visitor registration and vendor coordination, and provide executive support as needed. This 6-month assignment requires a proactive, detail-oriented professional who thrives in a fast-paced environment.

Qualifications

• 5+ years of experience in workplace services or office management.
• Strong customer-service mindset and organizational skills.
• Detail-oriented with proactive problem-solving.
• Excellent written and verbal communication with executives and visitors.
• Experience coordinating meetings and events with vendors.
• Proficiency in Microsoft Office applications.
• On-site work five days a week at the Cambridge, MA office.

Responsibilities

• Serve as the primary point of contact for day-to-day workplace needs, keeping the office welcoming, organized, and ready for employees and visitors.
• Conduct regular walkthroughs of conference rooms, kitchens, and common areas, and coordinate room setups for meetings, interviews, and company events.
• Manage office snacks, beverages, and coffee service, and coordinate catering and food service for meetings and events.
• Support the planning and execution of employee events, meetings, and celebrations, including catering, room configuration, and signage.
• Coordinate visitor registration and arrival logistics, manage employee and contractor badging, and provide onsite support for executive and VIP visitors.
• Coordinate day-to-day activities with workplace vendors - catering, coffee and beverage, office supplies, and janitorial - and help resolve service issues.
• Support workplace purchase orders, invoice processing, and expense tracking as needed.
• Partner with Facilities, IT, and Security to address workplace needs and maintain office supplies and inventory.

Skills

Office management

Hospitality mindset

Organization

Communication

Vendor coordination

Microsoft Office

Tools

Microsoft Outlook

Teams

Word

Excel

PowerPoint

Job description

Job Summary

This hands-on role sits at the center of day-to-day office activity, supporting employees, executives, and visitors while keeping the workplace running smoothly. The Office Manager oversees daily office services, hospitality and food and beverage programs, conference room readiness, visitor support and badging, and vendor coordination, along with general administrative and executive support. The right person notices the details that make a workplace run well and brings the same level of ownership whether preparing for an executive meeting, coordinating a company lunch, or troubleshooting an unexpected workplace issue.

Duration: 6 months to start.

Responsibilities

• Serve as the primary point of contact for day-to-day workplace needs, keeping the office welcoming, organized, and ready for employees and visitors.


• Conduct regular walkthroughs of conference rooms, kitchens, and common areas, and coordinate room setups for meetings, interviews, and company events.


• Manage office snacks, beverages, and coffee service, and coordinate catering and food service for meetings and events.


• Support the planning and execution of employee events, meetings, and celebrations, including catering, room configuration, and signage.


• Coordinate visitor registration and arrival logistics, manage employee and contractor badging, and provide onsite support for executive and VIP visitors.


• Coordinate day-to-day activities with workplace vendors - catering, coffee and beverage, office supplies, and janitorial - and help resolve service issues.


• Support workplace purchase orders, invoice processing, and expense tracking as needed.


• Partner with Facilities, IT, and Security to address workplace needs and maintain office supplies and inventory.

Qualifications

• 5+ years of experience in workplace services, office management, hospitality, facilities coordination, executive support, or a related field.


• Strong customer-service and hospitality mindset, with excellent organizational skills and the ability to manage multiple priorities.


• Strong attention to detail and the ability to anticipate needs.


• Excellent written and verbal communication skills, with confidence interacting professionally with employees, senior executives, candidates, vendors, and visitors.


• Experience coordinating meetings, events, catering, and workplace vendors.


• Proficiency with Microsoft Outlook, Teams, Word, Excel, and PowerPoint.


• Sound judgment and discretion when working with sensitive or confidential information.


• Ability and willingness to work onsite five days per week at the Cambridge, MA office, with occasional flexibility to support events outside normal business hours.

Preferred

• Experience in a biotechnology, pharmaceutical, or life sciences workplace.

Talent Groups is an equal opportunity employer that values diversity and inclusion. All qualified applicants will receive consideration without regard to protected characteristics. The listed compensation range represents a good-faith estimate and may vary based on experience, skills, education, certifications, market conditions, client budget, and location, in accordance with applicable pay transparency laws.