Executive Office Admin, Financial Services (NYC)

MedTeam Staffing Inc.; New York (NY); Vor Ort; USD 135.000 - 165.000; Vollzeit

Benefits dieser Stelle

Bonus potential

Employer-paid benefits: medical,Dental

401(k)

Zusammenfassung

MedTeam Staffing Inc. is seeking a polished Junior Office Administrator to support day-to-day operations in the New York office.

The role reports to the office manager and assists senior leadership, ensuring an exceptional workplace environment. Based in Midtown Manhattan (4 days in-office) with occasional travel to Stamford, CT, the role requires 5+ years of admin experience in financial services and a proactive, detail-focused approach to handling confidential information.

Qualifikationen

• 5+ years of administrative or office experience in financial services or similar.
• Past experience in financial services, banking, or corporate office environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with office management software and document management systems.
• Basic knowledge of financial industry terminology and business practices.

Aufgaben

• Answer and direct incoming phone calls and greet clients and visitors professionally.
• Schedule meetings, maintain executive and team calendars, and coordinate conference room bookings.
• Prepare, organize, and file financial documents, reports, and correspondence.
• Perform data entry and maintain accurate electronic and paper records.
• Process incoming and outgoing mail, packages, and courier services.
• Order and maintain office supplies and coordinate with vendors.
• Assist with preparing presentations, reports, and meeting materials.
• Coordinate travel arrangements and expense reports for staff.
• Ensure office equipment is functioning properly and arrange maintenance if needed.
• Maintain confidentiality when handling sensitive financial and client information.
• General administrative support to executives, financial advisors, and office staff.

Kenntnisse

Strong communication

Organizational skills

Time management

Attention to detail

Customer service

Ausbildung

College degree

Tools

Microsoft Office Suite

Document management systems

Jobbeschreibung

MedTeam Staffing Inc. is seeking a polished Junior Office Administrator to support day-to-day operations in the New York office.

The role reports to the office manager and assists senior leadership, ensuring an exceptional workplace environment. Based in Midtown Manhattan (4 days in-office) with occasional travel to Stamford, CT, the role requires 5+ years of admin experience in financial services and a proactive, detail-focused approach to handling confidential information.