Office Experience & Operations Lead

NextGenEnergyJobs; New York, Northern (NY, KY); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health, Dental, Vision insurance

401(k) with company match

20 days PTO

Parental & caregiver leave

Commuting reimbursement

Office equipment stipend

Wellness program

Job summary

STX is seeking an organized, service-oriented Office Management Specialist to own the day-to-day operations and maintain a welcoming workplace in New York. You will manage supplies, vendor relationships, meetings, travel, and guest experiences to ensure smooth office functioning.

Qualifications include 2+ years in office management or related roles, strong organizational skills, and excellent communication in English.

Qualifications

• 2+ years of professional experience in office management or related roles.
• Strong organization and ability to manage multiple priorities.
• Excellent problem-solving and calm under time pressure.
• Ownership mindset and proactive, hands-on approach.
• Fluent in English (written and spoken).
• Experience in international or multicultural environments preferred.
• Willingness to work in the New York office four days a week.

Responsibilities

• Take ownership of day-to-day operations and overall office organization.
• Proactively manage and order office supplies and kitchen items.
• Serve as main point of contact for employees on office questions and requests.
• Manage relationships with external vendors, suppliers, contractors, and service providers.
• Liaise with building management on maintenance, access, security, and cleaning.
• Coordinate catering, lunches, and logistics for meetings and events.
• Coordinate office-related projects, upgrades, facilities, and employee experience initiatives.
• Manage travel bookings through external provider and assist travel requests.
• Oversee guest registration and visitor process for visitors and clients.

Skills

Organization

Project management

Communication

Customer service

Multitasking

English fluency

Job description

STX is seeking an organized, service-oriented Office Management Specialist to own the day-to-day operations and maintain a welcoming workplace in New York. You will manage supplies, vendor relationships, meetings, travel, and guest experiences to ensure smooth office functioning.

Qualifications include 2+ years in office management or related roles, strong organizational skills, and excellent communication in English.