Office Management Specialist

STX Group; New York (NY); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health, Dental & Vision for employees

401(k) retirement plan

20 days paid time off

Parental & caregiver leave

Commuting reimbursement

Equipment stipend

Professional development opportunities

Wellness program

Job summary

STX Group is seeking an organized Office Management Specialist to ensure smooth day-to-day operations of our New York office, delivering a welcoming experience for employees, visitors, and candidates.

You will own office operations, vendor relationships, and meetings logistics while coordinating travel and amenities to support a high-performing team in a dynamic, multinational environment.

Qualifications

• 2+ years of professional experience in office management, administrative support, or related roles.
• Strong organizational and project management abilities with a proactive mindset.
• Excellent problem-solving skills and ability to work under time pressure.

Responsibilities

• Oversee day-to-day operations of the New York office to ensure a professional, welcoming environment.
• Coordinate vendor relationships, supplies, catering, and facilities projects.
• Manage travel bookings and guest registration to ensure smooth experiences for visitors and employees.

Skills

Organizational skills

Project management

Communication

Time management

Problem solving

Ownership mindset

English fluency

Interpersonal skills

Job description

It’s no wonder we can go further, faster together.

We’re a team of 450+ professionals from 50+ nationalities, all commercially driven, entrepreneurial and ready to turn potential into progress. Not just for us, but for the world too.

At STX, we’re focused on so much more than making money. We’re here to make a profit with a purpose. Because for us, nothing’s more important than being able to trade in environmental commodities and create the most effective decarbonization strategies for our clients. Join us and together we can change the world – one trade at a time.

Your success story starts here…

TEAM AND ROLE:

We are looking for an organized, service-oriented Office Management Specialist who enjoys taking ownership. In this role, you will be responsible for ensuring the smooth day-to-day operation of our New York office while creating a welcoming and professional experience for employees, visitors, and candidates. You’ll serve as a key point of contact for workplace operations, vendor management, office projects, and employee support initiatives.

KEY RESPONSIBILITIES

Take ownership of the day-to-day operations and overall organization of the office, ensuring a well-maintained, professional, and welcoming workplace environment.

• Proactively manage and order office supplies, stationery, kitchen supplies, snacks, and food & beverages.
• Serve as the main point of contact for employees regarding office-related questions, requests, and issues.

Manage relationships and day-to-day communications with external vendors, suppliers, contractors, and service providers.

Liaise with the building management team regarding maintenance, repairs, access, security, cleaning, and other building-related matters.

• Coordinate catering, lunches, and other logistics for meetings and office events.
• Coordinate office-related projects and improvements, including office upgrades, furniture, facilities, and employee experience initiatives.

Manage company travel bookings through the designated external travel provider and provide support with travel-related requests.

Manage the guest registration and visitor process, including coordinating access and ensuring a professional experience for visitors, clients, and candidates.

KEY REQUIREMENTS

2+ years of professional experience, preferably in office management, administrative assistant, event management, or project coordination.

• Strong organizational and project management skills, with the ability to manage multiple priorities simultaneously.
• Excellent problem-solving skills and the ability to remain calm and effective under time pressure.
• Proactive, hands-on, and service-oriented mindset with a strong sense of ownership.
• Flexible and responsive, with a willingness to go beyond routine responsibilities when needed.
• Fluent in English, both written and spoken (required).
• Strong communication and interpersonal skills, with the ability to work effectively with employees, executives, vendors, and external partners.

Experience working in an international or multicultural environment is preferred.

• Available to work in New York office four days a week.

COMPENSATION AND BENEFITS

The base salary range for this position is $60,000- $75,000 based on several objective factors such as relevant experience, holistic skillset, and applicable licenses and certifications. The candidate may also be eligible for discretionary compensation as determined annually within the company fiscal year.

In addition to a competitive salary, STX is committed to the well-being of our employees and offers extensive benefits including:

• Company-sponsored Health, Dental, and Vision for employees and their families with minimal co-pays
• Retirement plan options with company match (401k)
• 20 days of annual, flexible paid time off
• Generous parental & caregiver leave
• Reimbursement for office commuting costs
• Monetary stipend for office equipment
• Strong focus on personal and professional development
• Employee wellness program

We encourage and welcome applications from candidates of diverse backgrounds, experiences, and perspectives to enhance our team and contribute to a more inclusive work environment. Diversity, equity, inclusion, and belonging are more than just concepts – they are part of our everyday work culture, ensuring employees are welcomed and experience true camaraderie.

At STX, we ask applicants to think holistically about roles. If the role sounds exciting and a great fit for you but some of the criteria or required experience doesn’t 100% line up, we still encourage you to apply!

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