Office Experience & Internship Program Manager

utaustin; San Antonio (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

The Office Manager for Workplace Experience & Internship Program at The University of Texas at Austin will provide high-level administrative support to the University Events & Experience team. You will streamline operations, oversee internship programs, and coordinate scheduling, training, and vendor relations to ensure efficient office functions and successful events.

Staff development and intern supervision are key components, with a focus on balancing priorities across facilities, people

Responsibilities

• Serve as a professional first point of contact for UEE by communicating with leadership, team members, campus partners, vendors, visitors, and key stakeholders.
• Coordinate shared UEE calendars, meeting requests, invitations, schedules, and related communications.
• Maintain shared meeting spaces, welcome areas, key control systems, supplies, break room, equipment, inventory, office purchases, maintenance needs, and related office resources.
• Manage office shipping and receiving, including incoming and outgoing mail, packages, deliveries, distribution, tracking, and related carrier/vendor coordination.
• Coordinate and maintain vendor relationships and accounts supporting daily office operations, including break room, coffee and beverage service, specialty gifting vendors, apparel/uniform vendors, and building/facilities service providers, and process related purchase, contract, and payment requests.
• Coordinate daily readiness of office and meeting spaces, including opening and closing procedures, office equipment (printers and supplies), and event-space technology (audio/visual systems, signage, and shared power/lighting for daily and event use).
• Coordinate and track shared office access and resources, including parking passes and permits, guest access requests, and shared equipment checkout (e.g., golf cart).
• Coordinate linen laundering and related event-readiness logistics, including pick-up, drop-off, tracking, storage, and vendor communication.
• Support gifting, awards, and recognition processes by maintaining supplies and records, coordinating orders and distribution, and assisting with related communications.

Job description

The Office Manager for Workplace Experience & Internship Program at The University of Texas at Austin will provide high-level administrative support to the University Events & Experience team. You will streamline operations, oversee internship programs, and coordinate scheduling, training, and vendor relations to ensure efficient office functions and successful events.

Staff development and intern supervision are key components, with a focus on balancing priorities across facilities, people