Executive Office & Operations Manager

Pho Prime, LLC; San Antonio (TX); On-site; USD 33,000 - 37,000; Full time

Job summary

Empower Behavioral Health (EBH) is seeking an experienced Office Manager to support the executive team and ensure smooth daily operations at the Corporate Office in San Antonio. You will manage calendars, liaise with vendors, handle supplies, and coordinate employee travel and events, contributing to a organized and welcoming workplace.

The role requires strong multitasking, attention to detail, and a proactive approach to improving office processes and employee experience.

Qualifications

• High school diploma or equivalent required.
• Experience in administrative/office management or related role.
• Proficiency in MS Office Suite: Outlook, Word, Excel, PowerPoint.
• Valid driver's license and reliable transportation for local errands.

Responsibilities

• Support the executive team with day-to-day needs, including calendar management and administrative tasks.
• Serve as primary contact for office-related needs, vendors, and building management.
• Coordinate ordering, delivery, setup, and maintenance of office resources and supplies.
• Assist with onboarding by coordinating workspaces, equipment, and welcome materials.
• Provide front desk and phone coverage and maintain a professional environment.
• Coordinate company events and travel arrangements for staff and leaders.
• Manage corporate mail, shipments, and distribution of materials.

Skills

Administrative experience

Office management

Customer service

Vendor coordination

Education

High school diploma

Bachelor's degree (preferred)

Tools

Outlook

Word

Excel

PowerPoint

Job description

Empower Behavioral Health (EBH) is seeking an experienced Office Manager to support the executive team and ensure smooth daily operations at the Corporate Office in San Antonio. You will manage calendars, liaise with vendors, handle supplies, and coordinate employee travel and events, contributing to a organized and welcoming workplace.

The role requires strong multitasking, attention to detail, and a proactive approach to improving office processes and employee experience.