Onsite Workplace Experience Coordinator

Industrial Electric Mfg. (IEM); San Antonio (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

The Workplace Coordinator at Industrial Electric Mfg. (IEM) in San Antonio, TX, is the first point of contact for visitors and employees, ensuring a professional and welcoming environment.

The role supports everyday office operations, event planning, and vendor coordination, maintaining a safe, organized space and contributing to a positive employee experience. This onsite position expects flexibility and a collaborative, startup-minded approach to growth.

Qualifications

• High school diploma or GED required.
• Minimum of 3 years of receptionist/administrative assistant and/or front desk experience.
• Flexibility and customer focus are a must.
• Excellent organizational, written and verbal communication skills.
• Ability to multitask and maintain attention to detail.
• Proficiency in Microsoft Office Suite and ability to learn new systems quickly.
• Basic cash handling skills.

Responsibilities

• Greet, welcome and direct on-site visitors in a friendly and professional manner
• Monitor visitor management system and issue visitor badges
• Answer intercom, phone and in-person inquiries, providing general information to guests and employees
• Receive mail and packages and assist with distribution
• Perform administrative tasks such as mailing, data entry, printing badges, etc.
• Maintain a safe, clean, and organized office environment
• Order and manage office and break room supplies
• Assist with updating workplace documents, policies and procedures
• Partner with vendors and internal teams to ensure a seamless employee experience
• Help organize and execute office-wide onsite events, special meetings and VIP visits
• Collect feedback and data from employees to support continuous improvement efforts
• Support larger workplace projects and space planning initiatives
• Cross-collaborate with other teams and/or senior management
• Assist the broader facilities team, from admin-type tasks to rolling up your sleeves and moving items that weigh up to 20lbs
• Occasional extended hours may be required to support events or business needs
• Flexible and adaptable team player who operates with agility and resourcefulness, and thrives in an often-changing environment. You will be operating with a start-up mindset and must be willing to help wherever needed - not my job is an unacceptable response

Skills

Customer focus

Organization

Multitasking

Communication

Microsoft Office

SharePoint

Verkada

Education

High school diploma or GED

Tools

Microsoft Office Suite

SharePoint

Verkada

Job description

The Workplace Coordinator at Industrial Electric Mfg. (IEM) in San Antonio, TX, is the first point of contact for visitors and employees, ensuring a professional and welcoming environment.

The role supports everyday office operations, event planning, and vendor coordination, maintaining a safe, organized space and contributing to a positive employee experience. This onsite position expects flexibility and a collaborative, startup-minded approach to growth.