Office Experience & Facilities Coordinator

Danovo Energy Solutions; Raleigh (NC); On-site; USD 45,000 - 60,000; Full time

Job summary

Danovo Energy Solutions is seeking an Office Coordinator to support daily operations at our Raleigh, NC headquarters. You will be the primary contact for facilities, vendors, and administrative activities, ensuring a welcoming and efficient office for employees and visitors.

Reporting to the VP of HR, you will handle facilities tickets, vendor invoices, onboarding logistics, seating charts, and cross-functional projects with HR, IT, and building management. This role is on-site and full-time.

Qualifications

• High school diploma or GED required.
• 3+ years of experience in office management or facilities coordination.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams).
• Strong organizational and multi-tasking abilities.
• Professional, welcoming demeanor with strong communication skills.
• Ability to work independently with moderate supervision.

Responsibilities

• Manage daily office facilities operations and conference room readiness.
• Coordinate with building management on facility needs and access.
• Maintain seating charts, layout maps, and visitor information.
• Stock snack/beverage stations and order supplies weekly.
• Coordinate vendor relationships and process invoices on schedule.
• Manage building access badges and parking passes with IT/building mgmt.
• Greet visitors and support onboarding logistics for new hires.
• Prepare and receive packages via FedEx or other carriers.
• Plan company events, lunches, and all-office meetings.
• Partner with HR on cross-functional initiatives and communications.
• Identify opportunities to improve efficiency and vendor performance.

Skills

Office Administration

Facilities Coordination

Event Planning

Onboarding Support

Customer Service

Microsoft Office Suite

Education

High school diploma or GED

Associate’s or Bachelor’s degree in related field

Tools

Expense reporting

Job description

Danovo Energy Solutions is seeking an Office Coordinator to support daily operations at our Raleigh, NC headquarters. You will be the primary contact for facilities, vendors, and administrative activities, ensuring a welcoming and efficient office for employees and visitors.

Reporting to the VP of HR, you will handle facilities tickets, vendor invoices, onboarding logistics, seating charts, and cross-functional projects with HR, IT, and building management. This role is on-site and full-time.