Office Coordinator

Doist; Raleigh (NC); On-site; USD 21,000 - 30,000; Part time

Job summary

RES is seeking an Office Coordinator for our Raleigh, North Carolina office. This part-time role provides broad administrative support to a team of project managers and staff, ensuring an efficient, organized, and welcoming office environment.

The ideal candidate is proactive, service-oriented, highly organized, and able to manage multiple priorities with a positive, can-do attitude. Onsite work with varied administrative duties will be required.

Qualifications

• Part-time availability 15–25 hours per week.
• Onsite in Raleigh, NC.
• Experience with administrative coordination preferred.
• Strong organizational and communication skills required.

Responsibilities

• Greet visitors and answer phones professionally.
• Schedule meetings and reserve conference rooms.
• Manage building access and coordinate IT for Brivo app access.
• Data entry and document preparation; maintain filing systems.
• Coordinate supplies, mail, and printing; assist with vendor needs.
• Support snacks, errands, and general office tasks.

Skills

Organizational skills

Communication

Customer service

Time management

Teamwork

Tools

Brivo access

Job description

At RES, we're looking for purpose-driven individuals who are passionate about restoration and sustainability, and who want their work to make a lasting environmental impact. Our team members go above and beyond, bringing initiative, integrity, and a strong work ethic to every project. Collaboration is key - we thrive on teamwork, open communication, and diverse perspectives. In a field that constantly changes, we value those who are resilient, adaptable, and resourceful in the face of challenges. If you're intellectually curious, eager to learn, and ready to help restore ecosystems and protect natural resources, you'll find your place here.

RES is seeking an Office Coordinator to support our Raleigh, North Carolina office. This a part time opportunity. This role provides broad administrative support to a team of Project Managers, Regulatory Specialists, Client Solutions Managers, Land Representatives, and other staff, while helping create an efficient, organized, and welcoming office environment. The ideal candidate is proactive, service-oriented, and highly organized, with a positive, can-do attitude and a willingness to jump in wherever needed. This person will play an important role in maintaining day-to-day office operations, coordinating administrative activities, supporting document management, and helping staff stay productive in a fast-paced environment.

Part Time- 15 Hours - 25 hours week. Onsite

What your day-to-day might look like In this role, you will help maintain office efficiency and productivity by ensuring the right resources, processes, and support systems are in place for staff. You will serve as a primary point of contact for facility and vendor needs, helping coordinate items such as maintenance and repairs, security and safety, furniture and equipment, space planning, and office improvements. You will also coordinate meetings, seminars, conferences, and catering arrangements as needed, while supporting document filing and records organization for invoices, contracts, and other important company materials. This role will assist with preparation of regulatory documents, office support services, mail distribution, special administrative projects, and occasional data entry and internet research tasks. Success in this position requires a strong sense of ownership, attention to detail, and the ability to manage multiple priorities while maintaining a professional and upbeat presence.

Front Desk & Office Support

• Greet visitors and answer phones professionally.
• Assist with scheduling meetings and reserving conference rooms.
• Manage building and office access: garage stickers, key cards, door fobs, and coordinate with IT for Brivo app access.
• Perform basic data entry and document preparation.
• Support internal communications and announcements.
• Report and follow up on building repair needs; coordinate with vendors for maintenance and deliveries.
• Other duties as assigned.

Kitchen & Breakroom

• Make coffee and check/replenish kitchen supplies daily.
• Run the dishwasher at the end of each workday; unload by 8:30 AM.
• Clean refrigerator, microwave, and cooking areas weekly.
• Keep all kitchen areas clean and organized.
• Coordinate basic maintenance: call a plumber for issues; track and schedule water/ice filter changes.

Mail, Supplies & Printing

• Receive deliveries and manage outgoing mail.
• Sort and distribute mail and packages.
• Keep the mail/copy room tidy and fully stocked (paper and other supplies).
• Order office supplies as needed.
• Coordinate service with printer technicians when required.

Snacks & Errands

• Drive the company vehicle to Costco once a month to purchase approved snacks.
• Restock snacks and general office supplies regularly.

Please note that the \"Day in the Life\" section is not intended to be an exhaustive list of job duties, but rather a representative snapshot of typical responsibilities and work experiences at RES. RES is an Equal Opportunity Employer and a VEVRAA Federal Contractor. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.