Office Coordinator

Danovo Energy Solutions; Raleigh (NC); On-site; USD 45,000 - 60,000; Full time

Job summary

Danovo Energy Solutions is seeking an Office Coordinator to support daily operations at our Raleigh, NC headquarters. You will be the primary contact for facilities, vendors, and administrative activities, ensuring a welcoming and efficient office for employees and visitors.

Reporting to the VP of HR, you will handle facilities tickets, vendor invoices, onboarding logistics, seating charts, and cross-functional projects with HR, IT, and building management. This role is on-site and full-time.

Qualifications

• High school diploma or GED required.
• 3+ years of experience in office management or facilities coordination.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams).
• Strong organizational and multi-tasking abilities.
• Professional, welcoming demeanor with strong communication skills.
• Ability to work independently with moderate supervision.

Responsibilities

• Manage daily office facilities operations and conference room readiness.
• Coordinate with building management on facility needs and access.
• Maintain seating charts, layout maps, and visitor information.
• Stock snack/beverage stations and order supplies weekly.
• Coordinate vendor relationships and process invoices on schedule.
• Manage building access badges and parking passes with IT/building mgmt.
• Greet visitors and support onboarding logistics for new hires.
• Prepare and receive packages via FedEx or other carriers.
• Plan company events, lunches, and all-office meetings.
• Partner with HR on cross-functional initiatives and communications.
• Identify opportunities to improve efficiency and vendor performance.

Skills

Office Administration

Facilities Coordination

Event Planning

Onboarding Support

Customer Service

Microsoft Office Suite

Education

High school diploma or GED

Associate’s or Bachelor’s degree in related field

Tools

Expense reporting

Job description

Danovo Energy Solutions is an independent technology, consulting, and testing company providing business and technical expertise along with advanced methodologies and processes to utilities and others in the power and energy industries. Our mission is to provide unparalleled value to our clients in every engagement across the value chain by using advanced software and hardware, laboratories, and custom tools in a holistic approach to practical service and the most insightful thought leadership in the industry.

At Danovo Energy Solutions, our people define us. We value a company culture based on core values of diversity, teamwork, respect, accountability, innovation, and entrepreneurial spirit. Not only will you get the chance to work alongside industry thought leaders, but the opportunity to become a thought leader yourself. We’re focused on creating an environment committed to employee growth. That is achieved by ensuring a quality workspace, allowing flexible schedules, and through our training & mentoring programs. Danovo Energy Solutions is committed to an equal-opportunity workplace.

Danovo Energy Solutions is a wholly owned subsidiary of Quanta Services (NYSE: PWR), a member of the S&P 500 and the largest specialty engineering construction company in North America, serving energy companies and communication utilities around the world.

POSITION OVERVIEW

Danovo Energy Solutions is seeking an Office Coordinator to support the day-to-day operations of our Raleigh, NC headquarters. This role is a key point of contact for facilities, vendor coordination, and administrative support, helping ensure a well-run, welcoming, and efficient office environment for employees, guests, and visitors.

Reporting to the Vice President of HR, the Office Coordinator independently manages defined areas of office operations, including facilities coordination, vendor relationships, and employee support activities, while partnering closely with HR, IT, and building management on cross-functional initiatives and company-wide events.

PRIMARY RESPONSIBILITIES

• Manage day-to-day office facilities operations, including maintenance tickets, conference room readiness, and common area upkeep
• Coordinate with building management on facility needs, after-hours access, and parking distribution for employees and guests
• Maintain office documentation, including seating charts, office layout maps, and visitor information resources
• Stock and replenish snack and beverage stations, and order weekly food, drinks, and supplies for the office
• Coordinate vendor relationships (e.g., coffee service, first aid, shredding), including processing invoices accurately and on schedule
• Coordinate building access badges and parking pass distribution in partnership with IT and building management
• Greet and welcome visitors, and support onboarding logistics for new hires, including workspace setup, badge and parking pass assignment, and welcome activities
• Prepare packages to be shipped by Fedex or other vendor as needed, and receive packages and distribute to recipient
• Plan and execute company social events, lunch-and-learns, company-wide meetings, and other office engagement activities
• Partner with HR and other functional teams on cross-functional initiatives and internal office communications
• Identify and recommend opportunities to improve operational efficiency, vendor performance, and employee experience

REQUIRED QUALIFICATIONS

• High school diploma or GED required
• Three or more years of relevant professional experience in office management, facilities coordination, or a related administrative role
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams)
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines
• Professional, welcoming demeanor with strong written and verbal communication skills
• Ability to work independently with moderate supervision and exercise sound judgment within defined scope

PREFERRED QUALIFICATIONS

• Associate’s or Bachelor’s degree in Business Administration, Hospitality Management, Communications, or a related discipline
• Certified Notary preferred
• Prior experience supporting a corporate headquarters or multi-function professional services environment
• Experience coordinating vendor relationships and processing invoices
• Experience with expense reporting and budget coordinationWorking knowledge of workplace safety standards and OSHA requirements

KEY COMPETENCIES

• Office Administration
• Facilities Coordination
• Event Planning & Coordination
• Onboarding Support
• Customer Service
• Microsoft Office Suite
• Cross-functional Collaboration
• Organization & Time Management
• Attention to Detail
• Problem Solving
• Communication

LOCATION

This position is based on-site at Danovo Energy Solutions’ headquarters in Raleigh, NC. This is a full-time, on-site role during core business hours, Monday through Friday, 8:00 AM – 5:00 PM.

COMPENSATION & BENEFITS

Danovo Energy Solutions offers a competitive compensation package, including performance-based bonuses and a comprehensive benefits program. Our offerings are designed to support overall well-being. We believe in recognizing and rewarding the contributions of our team through meaningful and equitable compensation.

WORKING CONDITIONS

Working conditions are typical of a professional office environment. The role may involve lifting and carrying supplies up to 25 pounds, standing for extended periods, and moving regularly throughout the office. Job duties may require the ability to sit, stand, kneel, bend, and perform other physical movements associated with the work. Specific vision abilities (such as close vision, distance vision, color vision, or depth perception) may be required depending on the assigned job duties. Qualified individuals with disabilities may perform the essential functions of this role with or without reasonable accommodation.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. The employee may be asked to perform other job-related duties as required.

At Danovo Energy Solutions, we offer a challenging and rewarding work environment where our employees are encouraged to grow and develop their skills. We are committed to providing equal employment opportunities for all individuals and do not discriminate based on race, color, religion, sex, national origin, age, disability, or any other legally protected status. Danovo Energy Solutions does not use artificial intelligence in our recruitment and selection process.