Facilities & Office Operations Lead

Smithlaw; Raleigh, Northern (NC, KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Smith Anderson in Raleigh, NC is seeking an Office Services and Facilities Coordinator to support the operation of our office and help create a safe, welcoming, and productive workplace. You will coordinate office services, facilities operations, vendor relationships, building access and security systems, and office moves.

The ideal candidate is highly organized with strong communication skills and experience managing contracts and records.

Qualifications

• Bachelor’s degree in business or equivalent related work experience.
• 5+ years of experience in a professional business environment.
• Experience managing contractors, planning moves, and budget management.
• Ability to analyze and resolve facility, service, and space issues.
• Effective verbal, presentation, and listening skills with internal clients and vendors.

Responsibilities

• Oversee facilities maintenance coordination and receptionist functions.
• Manage building access cards and parking transponders for employees.
• Program and maintain alarm systems.
• Oversee contracts for outside services and equipment.
• Plan and coordinate employee, office, and equipment moves.
• Support records management initiatives and destruction policies.
• Review related invoices and resolve disputes as needed.

Skills

Office coordination

Vendor management

Spaces planning

Records management

Budget management

Microsoft Office

Education

Bachelor's degree in business

Job description

Smith Anderson in Raleigh, NC is seeking an Office Services and Facilities Coordinator to support the operation of our office and help create a safe, welcoming, and productive workplace. You will coordinate office services, facilities operations, vendor relationships, building access and security systems, and office moves.

The ideal candidate is highly organized with strong communication skills and experience managing contracts and records.