Office Experience & Events Coordinator

The-Baldwin-Group; Charlotte (NC); On-site; USD 38,000 - 46,000; Full time

Job summary

The Baldwin Group is a Charlotte-based office services leader seeking a friendly, organized Office Administrator/Receptionist to greet visitors, manage mail, answer calls, and support a 100+ person team in a 50,000+ sq ft facility.

This role ensures a welcoming front desk, coordinates office logistics, assists onboarding, and helps maintain a productive workplace aligned with our award-winning service culture.

Qualifications

• High school diploma or equivalent is required; some college coursework preferred.
• 2+ years of experience in office administration, workplace experience, office coordination, hospitality, or related support role.
• Experience coordinating events, employee engagement activities, onboarding, or workplace operations is a plus.

Responsibilities

• Greet visitors, answer calls, and manage mail and front desk duties.
• Maintain a professional, inviting reception and organize the office space.
• Oversee daily operations of the 50,000+ sq ft facility, ensure cleanliness and safety of spaces.
• Manage office supplies, equipment, and vendor relationships; coordinate repairs as needed.
• Keep break rooms and common spaces stocked and employee-ready; coordinate meals or events.
• Assist new hires with onboarding and workstation setup; support calendar management and document prep.
• Collaborate with leaders and teams to support business objectives and employee experience.
• Ensure knowledge of company policies and compliance with health and safety standards.

Skills

Customer service

Organizational skills

Communication

Multitasking

Professionalism

Education

High school diploma or equivalent

Some college coursework preferred

Tools

Microsoft Office Suite

Job description

The Baldwin Group is a Charlotte-based office services leader seeking a friendly, organized Office Administrator/Receptionist to greet visitors, manage mail, answer calls, and support a 100+ person team in a 50,000+ sq ft facility.

This role ensures a welcoming front desk, coordinates office logistics, assists onboarding, and helps maintain a productive workplace aligned with our award-winning service culture.