Office Experience & Events Coordinator

The Baldwin Group; Charlotte (NC); On-site; USD 32,000 - 52,000; Full time

Job summary

The Baldwin Group is seeking a proactive office administrator to be the welcoming face of our Charlotte-area office. You will support 100+ colleagues in a 50,000+ square-foot facility, manage day-to-day operations, and coordinate events and onboarding to create an engaging and efficient workplace.

This role emphasizes strong customer service, organization, and communication, with opportunities to implement culture-building initiatives and collaborate with leaders across the organization.

Qualifications

• High school diploma or equivalent is required; some college coursework is preferred.
• At least 2 years of experience in office administration or related support roles.
• Experience coordinating events, onboarding, or workplace operations is a plus.
• Excellent customer service and communication skills are essential.

Responsibilities

• Greet visitors, answer calls, and manage incoming/outgoing mail.
• Maintain a professional, inviting front desk and reception area.
• Oversee daily operations of a 50,000+ sq ft office and ensure spaces are clean, safe, and functional.
• Manage office supplies, equipment, and vendor relationships; coordinate repairs or maintenance as needed.
• Coordinate food trucks, catered lunches, employee appreciation events, and other office engagement activities.
• Support onboarding by preparing workstations and coordinating logistics.

Skills

Customer service

Organization

Verbal and written communication

Attention to detail

Time management

Education

High school diploma or equivalent

Some college coursework preferred

Tools

Microsoft Office Suite

Job description

The Baldwin Group is seeking a proactive office administrator to be the welcoming face of our Charlotte-area office. You will support 100+ colleagues in a 50,000+ square-foot facility, manage day-to-day operations, and coordinate events and onboarding to create an engaging and efficient workplace.

This role emphasizes strong customer service, organization, and communication, with opportunities to implement culture-building initiatives and collaborate with leaders across the organization.