Office Coordinator: Path into IT, Mon-Fri 8–4, Small Team

Dark Blue Technologies; Taylor (MI); In loco; USD 38.000 - 50.000; Tempo pieno

Vantaggi offerti da questo lavoro

Paid holidays

Mon-Fri 8am-4pm

Small team environment

IT growth path

Descrizione del lavoro

Dark Blue Technologies, a Michigan-based managed IT and cybersecurity provider, is seeking an Office Administrator to support our small team in Taylor. You will be the first voice clients hear, handling calls, mail, files, and office operations to keep engineers and leadership focused on client work.

Responsibilities include front desk tasks, data entry in QuickBooks and SharePoint, vendor paperwork, and keeping office records organized.

Competenze

• 1+ years in office administration, reception or customer service.
• Strong organization and follow-through.
• Professional on the phone and in email.
• Comfortable with Microsoft 365 and learning new systems.
• Discretion with client, employee and financial information.
• Valid driver's license.
• Bonus: interest in technology or experience at an IT company.

Mansioni

• Answer and route calls, take accurate messages, and greet clients, vendors and visitors.
• Handle incoming and outgoing mail, shipments and deliveries.
• Keep paper and electronic files, contact lists and office records organized.
• Order and restock office supplies; run occasional local errands.
• Receive equipment shipments and match packing slips to purchase orders.
• Collect and file job paperwork: packing slips, delivery confirmations, signed work orders and closeout documents.
• Do data entry in QuickBooks, our ticketing system and SharePoint.
• Handle vendor and client paperwork requests (W-9s, certificates of insurance, company info forms).
• Follow up on open requests and route issues to the right person.
• Coordinate office equipment, vendors and service calls.
• Plan simple team events, recognition and company apparel orders.
• Build checklists and templates for repeat tasks, and look for ways to make the office run smoother.

Conoscenze

Office administration

Customer service

Organization

Communication

Discretion

Attention to detail

Microsoft 365

Strumenti

Microsoft 365

Descrizione del lavoro

Dark Blue Technologies, a Michigan-based managed IT and cybersecurity provider, is seeking an Office Administrator to support our small team in Taylor. You will be the first voice clients hear, handling calls, mail, files, and office operations to keep engineers and leadership focused on client work.

Responsibilities include front desk tasks, data entry in QuickBooks and SharePoint, vendor paperwork, and keeping office records organized.