Office Administrator

Endurance IT Services; Virginia Beach (VA); On-site; USD 42,000 - 54,000; Full time

Job summary

Endurance IT Services is seeking an organized Office Administrator to support day-to-day operations for our growing team in Virginia Beach. You will be the central point of contact for front desk, payments, vendor coordination, and events, delivering exceptional service to employees and clients.

The ideal candidate is detail-oriented, proactive, and comfortable balancing multiple tasks in a fast-paced environment while collaborating with several departments.

Qualifications

• 1–2 years of professional office experience.
• Strong organizational and communication abilities.
• Experience in office admin, operations, customer service, or business coordination.
• Ability to work independently and with multiple departments.

Responsibilities

• Greet visitors and manage front office operations.
• Support accounts receivable and collections, maintain records.
• Process payments, invoices, mail, and vendor docs.
• Coordinate supplies, facilities, and external vendors.
• Assist with events and marketing-related activities.
• Document customer feedback and follow up to enhance client experience.
• Support special projects and admin initiatives.

Skills

Organizational skills

Communication skills

Multitasking

Office administration

Operations support

Customer service

Business coordination

Tools

Microsoft Office

Job description

Endurance IT Services has a client seeking a highly organized and customer-focused Office Administrator to support the day-to-day operations of their growing team. This role serves as the central point of contact for office administration, visitor reception, accounts receivable support, event coordination, customer follow-up, and general business operations. The ideal candidate is detail-oriented, proactive, and enjoys working in a fast-paced environment while supporting both employees and customers.

Key Responsibilities

• Manage front office operations, including greeting visitors, answering incoming calls, and coordinating deliveries.
• Support accounts receivable and collections activities, maintaining accurate records and customer communications.
• Process incoming payments, invoices, mail, and vendor-related documentation.
• Coordinate office supplies, facility support, and relationships with external vendors and service providers.
• Assist with company events, employee recognition activities, and marketing-related events.
• Conduct customer follow-up calls and document feedback to support an exceptional client experience.
• Support special projects and administrative initiatives as assigned.

Requirements

• 1-2 Years of experience in a professional setting - college degree may supplement experience
• Strong organizational, communication, and multitasking skills.
• Experience in office administration, operations support, customer service, or business coordination.
• Ability to work independently while collaborating effectively with multiple departments.
• Proficiency with Microsoft Office and business systems.
• A professional, service-oriented attitude with strong attention to detail.

About Us:

Endurance IT Services provides Managed IT Services, Cybersecurity Solutions, Network Infrastructure, and IT Consulting to help businesses stay secure, connected, and productive. We also offer IT Staffing for Direct-Hire, Contract-to-Hire, and Contract roles, as well as internal full-time positions.

Some opportunities may not be exclusive and may evolve as we work with clients—but our mission remains consistent: helping candidates find the right job that aligns with their skills and career goals.