Office Administrator

Underwood Industrial Contractors LLC; Indianapolis (IN); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k)

Life insurance

Health Savings Account (HSA)

Paid Time Off (PTO)

Job summary

Underwood Industrial Contractors LLC is seeking an Office Administrator to provide disciplined administrative coordination that keeps onsite operations organized, accurate, and responsive. You will support office workflows, maintain reliable records, and ensure timely communication across internal teams and external partners.

Daily duties include front-desk coordination, document control for contracts and invoices, data entry and basic reporting, scheduling support, and maintaining orderly

Qualifications

• 3+ years of office administration experience, preferably in construction or a project-based environment.
• Proficiency with Microsoft Office (Excel, Word, Outlook) and comfort learning new systems.
• High attention to detail, sound judgment with confidential information, and strong written communication.
• Ability to prioritize competing requests in a fast-paced onsite setting.

Responsibilities

• Front-desk and phone/email coordination.
• Document control for contracts, invoices, purchase orders, and job files.
• Data entry and basic reporting.
• Scheduling support.
• Maintaining orderly digital and physical filing systems.
• Assist with routine coordination of vendors and service providers.

Skills

Office administration

Microsoft Office

Attention to detail

Confidential information handling

Tools

Microsoft Excel

Job description

Position Summary

The Office Administrator provides disciplined administrative coordination that keeps onsite operations organized, accurate, and responsive. This role supports office workflows, maintains reliable records, and ensures timely communication across internal teams and external partners.

Key responsibilities include front-desk and phone/email coordination; document control for contracts, invoices, purchase orders, and job files; data entry and basic reporting; scheduling support; and maintaining orderly digital and physical filing systems. The successful candidate will also assist with routine coordination of vendors and service providers.

Required qualifications/skills:

• - 3+ years of office administration experience, preferably in construction or a project-based environment
• - Proficiency with Microsoft Office (Excel, Word, Outlook) and comfort learning new systems
• - High attention to detail, sound judgment with confidential information, and strong written communication
• - Ability to prioritize competing requests in a fast-paced onsite setting

Benefits Package

• Medical, dental, and vision insurance
• 401(k)
• life insurance
• Health Savings Account (HSA)
• Paid Time Off (PTO)

A Typical Workday

As an Office Administrator, the day typically begins by reviewing overnight messages, confirming the day's appointments, and aligning priorities with the team. You will spend focused blocks of time updating records, organizing incoming paperwork, and keeping shared information current so others can execute without delays. Midday often involves coordinating with suppliers or visitors, then returning to structured follow-up and status checks. The afternoon is used to close open items, verify that files are complete and easy to retrieve, and prepare the office for a smooth start the next morning.