Dynamic Office Assistant & Admin Coordinator

Northstarpainting; Birmingham (MI); On-site; USD 32,000 - 45,000; Full time

Job summary

Northstarpainting is seeking an Office Assistant to provide administrative and clerical support, acting as the first point of contact and keeping the office running smoothly.

You will handle scheduling, data entry, correspondence, and coordination with vendors and staff, while maintaining confidentiality and professionalism. A proactive, organized communicator will thrive in this role in Birmingham, MI.

Qualifications

• High school diploma or equivalent; an Associate's or Bachelor’s degree is a plus.
• Proven experience (typically 1-3 years) working as an Office Assistant, Administrative Assistant, or in a relevant administrative/project management roles.
• Proficiency in Google Suite Applications and Apple products.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills with the ability to prioritize and multi-task.
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.Professional demeanor and strong interpersonal skills.

Responsibilities

• Welcome guests and direct them to the appropriate person or meeting room.
• Answer, screen, and direct phone calls; manage mail, faxes, and deliveries.
• Coordinate and manage scheduling for staff, projects, and resources.
• Create and maintain organized physical and electronic filing systems, documents, spreadsheets, and databases.
• Draft, proofread, and format correspondence, reports, memos, and other documents as needed.

Skills

Google Suite

Written & verbal communication

Time management

Organizational skills

Discretion/confidentiality

Education

High school diploma

Associate or Bachelor’s degree a plus

Tools

CRM software

Database systems

Office equipment (printers, scanners)

Job description

Northstarpainting is seeking an Office Assistant to provide administrative and clerical support, acting as the first point of contact and keeping the office running smoothly.

You will handle scheduling, data entry, correspondence, and coordination with vendors and staff, while maintaining confidentiality and professionalism. A proactive, organized communicator will thrive in this role in Birmingham, MI.