Office Coordinator (Part Time)

JLJ IV ENTERPRISES INC.; New York (NY); On-site; USD 25,000 - 33,000; Part time

Job summary

JLJ IV Enterprises is seeking an Office Coordinator to join our Queens Village, NY office for a part-time, in-person role. The candidate will manage the front desk, greet visitors, sort mail, and support daily operations in a busy office environment.

The ideal applicant has 2+ years of receptionist/office support experience, strong communication skills, and is highly organized with attention to detail. Proficiency in Microsoft Office and Outlook is expected.

Qualifications

• 2+ years of receptionist, administrative assistant, or office support experience.
• Strong communication and customer service skills.
• Highly organized with strong attention to detail.
• Comfortable multitasking in a fast-paced office environment.
• Proficient with Microsoft Office and email systems.
• Reliable, punctual, and professional.
• Strong phone and communication skills.
• Organization and reliability.
• Basic computer skills (Microsoft Outlook & Office Suite).

Responsibilities

• Answer and route calls on a multi-line phone system.
• Greet visitors, clients and vendors.
• Receive, sort, and distribute incoming and outgoing mail and packages.
• Order and maintain office and kitchen supplies.
• Assist with weekly payroll check mail-outs.
• Provide light administrative support to office staff and assist in general office coordination.
• Basic administrative support (filing/scanning, scheduling, data entry).

Skills

Customer service

Multitasking

Phone etiquette

Data entry

Tools

Microsoft Office

Job description

JLJ IV Enterprises is a heavy civil contractor that specializes in utilities and road construction work for the city of New York and is well established with more than 25 years of experience in the industry.The privately held and growing company has approximately 25 employees in its main office and over 300 employees in the field.We are seeking a reliable and organized Office Coordinator to serve as the front point of contact for our office.

This role is responsible for managing the front desk and supporting daily office operations. The ideal candidate is professional, detail-oriented, and comfortable handling multiple administrative tasks in a busy office environment.JLJIV Enterprises is located in Queens Village, NY and this position would be an in-person role.

Employment Type: Part Time, Daily 9am - 2pm in office

Key Responsibilities:

• Answer and route calls on a multi-line phone system
• Greet visitors, clients and vendors
• Receive, sort, and distribute incoming and outgoing mail and packages
• Order and maintain office and kitchen supplies
• Assist with weekly payroll check mail-outs
• Provide light administrative support to office staff as needed and assist in general office organization and coordination
• Basic administrative support (filing/scanning, scheduling, data entry)

Qualifications:

• 2+ years of receptionist, administrative assistant, or office support experience
• Strong communication and customer service skills
• Highly organized with strong attention to detail
• Comfortable multitasking in a fast-paced office environment
• Proficient with Microsoft Office and email systems
• Reliable, punctual, and professional
• Strong phone and communication skills
• Organization and reliability
• Basic computer skills (Microsoft Outlook & Office Suite)