Office Coordinator

QuantHub; Birmingham (AL); On-site; USD 21,000 - 30,000; Part time

Job summary

QuantHub is seeking a part-time office coordinator to help keep the Birmingham office running smoothly. This light, flexible role offers a small weekly commitment of about 3–5 hours.

You will sort mail, maintain the space, handle errands, coordinate with vendors, keep shelving organized, assist with meetings, and be the on-site contact for deliveries and visitors several times a week.

Qualifications

• Based locally in the Birmingham area with reliable transportation.
• Comfortable running independent errands and managing small purchases/receipts.
• Reliable, detail-oriented, and trustworthy with light purchasing responsibilities.
• Friendly and comfortable being on-site a few times a week.

Responsibilities

• Sort and route incoming mail and packages.
• Water and maintain office plants.
• Run periodic grocery store trips to stock snacks and drinks, collecting employee requests.
• Coordinate with janitorial vendor to confirm cleaning standards are met.
• Keep the supply closet organized and stocked.
• Handle occasional light exterior touch-ups.
• Pick up meals for team meetups when employees are on-site.
• Assemble and ship occasional employee swag boxes.
• Make periodic post office runs.
• Report and follow up on minor maintenance issues with the building or landlord.
• Keep an eye on general office tidiness in common areas and conference rooms.
• Light exterior upkeep - sweep entrance, check parking lot for issues.
• Set up and break down conference rooms for larger meetings or events.
• Be the on-site point of contact for deliveries and visitors when others are in meetings.

Skills

Local Birmingham resident

Reliable transportation

Detail-oriented

On-site friendly

Job description

About the Role

QuantHub is looking for a part-time office coordinator to help keep our Birmingham office running smoothly. This is a light, flexible role- a great fit for someone looking for a small, reliable weekly commitment- around 3-5 hours per week.

Responsibilities

• Sort and route incoming mail and packages
• Water and maintain office plants
• Run periodic grocery store trips to keep the kitchen stocked with snacks and drinks, collecting employee requests ahead of time
• Coordinate with our janitorial vendor to confirm cleaning standards are being met
• Keep the supply closet organized and stocked
• Handle occasional light exterior touch-ups
• Pick up meals for team meetups when employees are on‑site
• Assemble and ship occasional employee swag boxes
• Make periodic post office runs
• Report and follow up on minor maintenance issues (burnt‑out lightbulbs, a broken chair, thermostat acting up) with the building or landlord
• Keep an eye on general office tidiness - common areas, conference rooms after meetings
• Light exterior upkeep- sweeping the entrance, checking the parking lot for issues
• Set up and break down conference rooms for larger meetings or events (chairs, tables, AV basics)
• Be the on-site point of contact for deliveries and visitors when everyone else is in meetings

Qualifications

• Based locally in the Birmingham area with reliable transportation
• Comfortable running independent errands and managing small purchases/receipts
• Reliable, detail-oriented, and trustworthy with light purchasing responsibilities
• Friendly and comfortable being on‑site a few times a week

Nice to Have

Prior experience in office administration, hospitality, or a similar support role.