Office Coordinator - Linden, NJ

Unclassified; Linden (MI); On-site; USD 60,000 - 75,000; Full time

Job summary

Unclassified in Linden, NJ is seeking an Office Coordinator to support day-to-day administrative operations. You will handle billing, client communications, and office logistics while ownership focuses on field sales and operations.

The role is in-office, full-time, with room to grow as the company expands. Ideal candidates have 1–2 years in office administration, basic bookkeeping and proficiency with Excel and email.

Qualifications

• 1-2 years of office administration, bookkeeping, or related experience.
• Comfortable with basic bookkeeping and office software (Excel, email).
• Self-starter who can take initiative and figure things out independently.
• Reliable, easygoing, and detail-oriented.
• Available for a full-time, in-office schedule.

Responsibilities

• Billing & Collections: Process daily billing based on fluctuating market pricing; Manage collections, including ACH pulls, wire transfers, and check follow-up; Handle payment follow-up with clients who require extra attention.
• Client & Office Administration: Field incoming calls and client requests, including delivery schedule changes; Prepare and send client quotes for new and existing business; Process new client sign-ups and required paperwork; Support light bookkeeping and transaction entry.
• Operations Support: Help build and improve internal systems to streamline daily office workflows; Provide general administrative support to keep the office running smoothly.

Job description

Office Coordinator | Linden, NJ $60,000 $75,000/year

About the Role

A growing diesel fuel delivery company is looking for a reliable Office Coordinator to support day-to-day administrative operations. This is a hands-on role for someone who can manage billing, client communication, and office logistics while the ownership team focuses on sales and operations in the field. It's an opportunity to join a business in growth mode and take on increasing responsibility over time.

Key Responsibilities

Billing & Collections

• Process daily billing based on fluctuating market pricing
• Manage collections, including ACH pulls, wire transfers, and check follow-up
• Handle payment follow-up with clients who require extra attention

Client & Office Administration

• Field incoming calls and client requests, including delivery schedule changes
• Prepare and send client quotes for new and existing business
• Process new client sign-ups and required paperwork
• Support light bookkeeping and transaction entry

Operations Support

• Help build and improve internal systems to streamline daily office workflows
• Provide general administrative support to keep the office running smoothly

Qualifications

• 1 2 years of office administration, bookkeeping, or related experience
• Comfortable with basic bookkeeping and office software (Excel, email)
• Self-starter who can take initiative and figure things out independently
• Reliable, easygoing, and detail-oriented
• Available for a full-time, in-office schedule