Office & Accounting Administrator

Frontall USA; Newark (NJ); On-site; USD 48,000 - 64,000; Full time

Job summary

Frontall USA in Newark, NJ is seeking an Office & Accounting Administrator to support daily office operations and key accounting functions, including AR and AP. This temp-to-perm, full-time role is on-site in Newark and requires a self-motivated, hands-on professional who can manage multiple tasks in a fast-paced environment.

The ideal candidate has 5+ years of experience in office administration and accounting support, QuickBooks experience, and strong organizational skills.

Qualifications

• 5+ years of experience in office administration, accounting support, operations, or a related role.
• QuickBooks experience required.
• Basic knowledge of accounting, including AR and AP.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite.
• Ability to multitask, prioritize, and meet deadlines.
• Strong communication and problem-solving skills.
• Self-motivated, hands-on, and comfortable working independently.

Responsibilities

• Manage Accounts Receivable (AR), including invoicing, collections, payment tracking, reconciliations, and billing issues.
• Oversee Accounts Payable (AP), ensuring timely invoice processing, vendor payments, and accurate records.
• Manage daily office operations and maintain an organized, efficient work environment.
• Prepare reports, presentations, and internal documentation.
• Coordinate shipments, inventory tracking, warehouse communications, and logistics.
• Monitor inventory levels and support planning with purchasing and warehouse teams.
• Communicate with vendors, customers, and internal teams to support daily operations.
• Identify opportunities to improve administrative and operational processes.

Skills

Organizational skills

Attention to detail

Multitasking

Communication

Problem-solving

Self-motivation

Tools

QuickBooks

Microsoft Office

Job description

About the Client:

Our client is a well-established and growing beverage company that has been serving customers across the U.S. for more than 20 years. Known for its high-quality products and strong relationships with suppliers and business partners, the company offers a stable, supportive work environment with opportunities for long-term professional growth.

About the Role:

We are seeking a self-motivated and hands-on Office & Accounting Administrator to support daily office operations and key accounting functions, including Accounts Receivable and Accounts Payable. This is a temp-to-perm opportunity for an organized, detail-oriented professional who enjoys taking ownership and working in a fast-paced environment.

Work Arrangement: Temp-to-perm, full-time, on-site in Newark, NJ

Schedule:

Monday to Friday

Key Responsibilities:

• Manage Accounts Receivable (AR), including invoicing, collections, payment tracking, reconciliations, and billing issues.
• Oversee Accounts Payable (AP), ensuring timely invoice processing, vendor payments, and accurate records.
• Manage daily office operations and maintain an organized, efficient work environment.
• Prepare reports, presentations, and internal documentation.
• Coordinate shipments, inventory tracking, warehouse communications, and logistics.
• Monitor inventory levels and support planning with purchasing and warehouse teams.
• Communicate with vendors, customers, and internal teams to support daily operations.
• Identify opportunities to improve administrative and operational processes.

Qualifications:

• 5+ years of experience in office administration, accounting support, operations, or a related role.
• QuickBooks experience required.
• Basic knowledge of accounting, including AR and AP.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite.
• Ability to multitask, prioritize, and meet deadlines.
• Strong communication and problem-solving skills.
• Self-motivated, hands-on, and comfortable working independently.