Office Coordinator II

MSU Careers Recent Jobs; East Lansing (MI); Hybrid; USD 35,000 - 55,000; Full time

Job summary

MSU Careers Recent Jobs is seeking an Administrative Specialist to support Curriculum Operations, AACC governance, and office systems at Michigan State University. The role involves maintaining records, compiling reports, and reporting data and KPIs related to curriculum operations.

We expect 1–3 years of related office experience, strong organizational and analytical skills, and proficiency with standard office and data analysis software.

Qualifications

• Knowledge and experience commensurate with 2–3 years of college/technical school or related field.
• 1–3 years of related office experience including scheduling, data entry, payroll processing, and using office equipment.
• Proficiency with MS Office and data analysis software.

Responsibilities

• Support curriculum operations and office systems.

Skills

Strong organizational skills

Analytical skills

Experience supporting senior leaders

Proficiency with office and data分析软件

Education

Two to three years of college/technical school

Tools

Word processing

Spreadsheets

Mail merge

Database

Calendaring

Publishing

Presentation software

Job description

Position Summary

Characteristic Duties - Responsibilities

Curriculum Operations, 45%

• Supports day-to-day operational activities of AACC, including curriculum operations and office systems.
• Maintains and organizes records related to curriculum governance.
• Establishes and compiles curriculum records, submissions, reports, and data.
• Assembles and reports on data, metrics, and KPIs related to curriculum operations.

AACC Operations, 25%

• Maintains and organizes records related to accreditation and compliance.
• Establishes and organizes operational records, reports, and business data.
• Identifies and suggests process improvements to enhance operational efficiency.
• Applies and communicates university policies and procedures.
• Serves as liaison with university service units and external vendors as necessary.
• Supports budgetary and financial tracking activities.

Administrative, 20%

• Provides executive-level administrative support to AACC leadership, including calendar coordination, meeting logistics, and document preparation.
• Provides clerical and administrative support as needed, including scheduling, correspondence, and data entry.
• Maintains confidentiality and discretion with sensitive information.

Catalog Operations, 10%

• Organizes annual catalog revision process.
• Tracks revisions for data-informed catalog strategy development.
• Reports to external sources requiring catalog compliance.

Minimum Requirements

Knowledge equivalent to that which normally would be acquired in the first two or three years in college, technical school or related field; one to three years of related and progressively more responsible or expansive work experience in a professional office setting, performing secretarial and administrative tasks, including experience with scheduling meetings, data entry, payroll processing, office machines, email and internet usage or in performing tasks related to the area of employment; experience in word processing, spreadsheet, mail merge, database, calendaring, publishing, and/or presentation software; or an equivalent combination of education and experience.

Desired Qualifications

Strong organizational and analytical skills; experience supporting senior leadership; proficiency with office and data analysis software.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Resume

Cover Letter

Work Hours

STANDARD 8-5

Website

https://aacc.msu.edu/

Remote Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.

Bidding eligibility ends July 21, 2026 at 11:55 P.M.

Advertised: Jul 15, 2026 Eastern Daylight Time
Applications close: Jul 28, 2026 Eastern Daylight Time