Office Assistant III

MSU Careers Recent Jobs; East Lansing (MI); Hybrid; USD 32,000 - 42,000; Full time

Job summary

The Office Assistant at IMPART Alliance within Michigan State University’s College of Osteopathic Medicine supports day-to-day operations, coordinating logistics, scheduling, and communications to help streamline processes. This role works with the PI and administrative staff to ensure smooth program operations and effective service delivery.

Ideal candidates will have a high school education and 3–5 years of related experience, strong organizational skills, attention to detail, and proficiency

Qualifications

• High school education or equivalent with 3–5 years of related experience in word processing, spreadsheets, databases or desktop publishing.
• Experience with accounting ledgers, filing, and basic administrative tasks.
• Ability to work with minimal supervision while maintaining productivity and confidentiality.

Responsibilities

• Schedule meetings and coordinate division logistics as needed.
• Order supplies and track inventory to maintain adequate levels.
• Manage communications and documentation for the unit.
• Support day-to-day coordination of operational activities and new programs.
• Assist the PI in developing and ensuring compliance with policies and procedures.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Education

High school education or equivalent

Tools

Microsoft Office Suite

Google Workspace

Project management platforms

Zoom

Slack

Microsoft Teams

Word processing

Spreadsheets

Database software

Job description

Position Summary

The Office Assistant will be responsible for supporting the day-to-day operations for IMPART Alliance within the College of Osteopathic Medicine, Department of Family and Community Medicine. Primary responsibilities include providing support to the core administrative staff and additionally, assisting division leads as needed and as directed by the PI. Tasks could include scheduling meetings and handling division specific (e.g. Training) logistics, ordering supplies and tracking inventory, managing communications, and handling a variety of other important tasks to help streamline processes. Support team in the day-to-day coordination and management of operational activities including new programs and service lines, i.e., a new DCW credentialing unit with customer service. Perform duties related to the unit of employment to facilitate the department's operations. This position will assist lead person overseeing inventory to maintain necessary inventory levels. Works with PI to develop and assure compliance with program specific policies and procedures.

Minimum Requirements

Knowledge normally acquired through a high school education; three to five years of related and progressively more responsible or expansive work experience in word processing, spreadsheet, database and/or desktop publishing software; presentation and webpage software; typing and filing; maintaining accounting ledgers; or an equivalent combination of education and experience.

Desired Qualifications

Previous work in an academic setting. Proven experience as an office assistant, virtual assistant, or similar role. Excellent organizational and time management skills, with the ability to prioritize tasks and multitask effectively. Strong communication skills, both written and verbal, with a professional and courteous demeanor. Proficiency in using office software and productivity tools, including Microsoft Office Suite, Google Workspace, and project management platforms. Familiarity with remote collaboration tools such as Zoom, Slack, Microsoft Teams, or equivalent. Attention to detail and accuracy in data entry, document preparation, and correspondence. Ability to work independently with minimal supervision while maintaining a high level of productivity and professionalism. Flexibility and adaptability to changing priorities and dynamic work environments. Commitment to upholding confidentiality, integrity, and professionalism in all aspects of the role.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Resume

Work Hours

STANDARD 8-5

Description of End Date

This is a limited term position funded for 9 months from date of hire with possible extension contingent upon funding renewal.

Website

https://impartalliance.msu.edu/

Remote Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.

Bidding eligibility ends July 28, 2026 at 11:55 P.M.

Advertised: Jul 22, 2026 Eastern Daylight Time
Applications close: Jul 28, 2026 Eastern Daylight Time