Office Coordinator / Executive Assistant

Jorie-Ai; Oak Brook (IL); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

401k matching

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

PTO 2 weeks

Holidays 10.5

Job summary

Jorie AI is seeking an Office Coordinator / Executive Assistant in Oak Brook, IL. You will provide high-level administrative support to company leadership, manage calendars, coordinate travel, prepare agendas and materials, and maintain confidentiality on sensitive information.

The role requires 3–5 years in admin/EA, strong organization, and the ability to multitask in a fast-paced environment. Flexible hours and a collaborative culture are emphasized, with strong benefits and work-life balance.

Qualifications

• 3–5 years experience in admin or EA role.
• Must be legally authorized to work in the USA; no sponsorship.
• No Contractors, No C2C, No Visa Sponsorship.
• No recruiting agencies.

Responsibilities

• Manage executive calendars, meetings, and travel arrangements.
• Coordinate and prepare meeting agendas, presentations, reports, and supporting materials.
• Attend meetings as needed, record notes, and track action items and follow-ups.
• Oversee daily office operations and maintain an organized work environment.
• Coordinate office supplies, equipment, and vendor relationships.
• Plan and coordinate cross-functional meetings and initiatives.

Skills

Calendar management

Executive support

Travel coordination

Administrative support

Job description

About Jorie:

Jorie AI, occupies a uniquely interconnected position at the center of the healthcare industry. An inseparable part of today's healthcare billing ecosystem, with leading edge technology that is driving transformation with AI infused Robotic Process Automation for end-to-end Revenue Cycle Management, providing practice and financial management services to the healthcare industry. Applied Intelligence, Better Insight, Accelerated Efficiencies with Jorie AI.

Our work environment:

Growth advancement opportunities

Flexible work environment (Work-life Balance)

Collaborative and friendly company culture

Great Benefits:

401(k) matching up to 4%

Medical

Dental

Vision

Long/Short Term Disability insurance

Life insurance $25,000 Paid by employer

PTO 2 weeks

10 and half Holidays

About the Role

The Office Coordinator / Executive Assistant plays a critical role in supporting daily business operations and providing high-level administrative support to company leadership. This position serves as the central point of coordination for office functions, executive scheduling, communications, meetings, and administrative processes. The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

Executive Support

• Manage executive calendars, scheduling meetings, appointments, and travel arrangements.
• Coordinate and prepare meeting agendas, presentations, reports, and supporting materials.
• Attend meetings as needed, record notes, and track action items and follow-ups.
• Screen and prioritize communications, including emails, texts, phone calls, and correspondence.
• Maintain confidentiality regarding sensitive business and personnel information.
• Assist executives with special projects, research, and strategic initiatives.

Office Administration

• Oversee daily office operations to ensure an organized, efficient, and professional work environment.
• Coordinate office supplies, equipment, and vendor relationships.
• Manage incoming and outgoing mail, shipments, and deliveries.
• Maintain office records, files, and administrative documentation.
• Support company events, meetings, training sessions, and employee activities.
• Serve as the primary point of contact for office-related inquiries.

Coordination & Project Support

• Assist with planning and coordinating cross-functional meetings and initiatives.
• Track deadlines, deliverables, and project milestones.
• Prepare reports, spreadsheets, and presentations for leadership review.
• Help develop and maintain administrative procedures and best practices.

Requirements

• 3-5 years experience in admin or EA role

Must be legally authorized to work in the USA. No Contractors, No C2C, No Visa Sponsorship

No recruiting agencies.

Location & Hours:

Oak Brook, IL

Hours Monday-Friday 8am-430pm CT

Flexible working hours may be required based on business

Jorie AI is an equal opportunity employer. We do not discriminate based on race, color, religion, sex, national origin, age, disability, or veteran status. Employment decisions are based on qualifications, merit, and business needs.