Office Administrator

JBA International; Pasadena (CA); On-site; USD 40,000 - 60,000; Full time

Job summary

A leading company in business consulting is seeking a dependable Office Administrator in Pasadena, CA. This full-time role involves a mix of administrative duties, including bookkeeping, correspondence management, and general office operations. Ideal candidates will be organized, communicative, and capable of handling multiple tasks effectively.

Benefits

Vision insurance

Medical insurance

Qualifications

• Prior administrative or assistant experience preferred.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and prioritize.

Responsibilities

• Support bookkeeping tasks, data entry, and invoice processing.
• Draft and organize emails for business and personal correspondence.
• Help manage calendars and appointments.

Skills

Communication

Organization

Discretion

Tools

Microsoft Office

Google Workspace

Job description

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Chief Operation Officer @JBA International. Working with Business Owners, CEOs, CHROs nationally and internationally to transform the workplace and…

We’re seeking a dependable, proactive Office Administrator to support both our business operations and select personal projects. This role is a hybrid of administrative, assistant, and errand-running duties—perfect for someone organized, communicative, and hands-on. You’ll help keep things running smoothly across various day-to-day needs.

Key Responsibilities:

• Support bookkeeping tasks, data entry, and invoice processing (in coordination with accounting staff)
• Draft, send, and organize emails for business and personal correspondence
• Run errands such as picking up supplies, dropping off/picking up documents, or coordinating deliveries
• Help manage calendars, appointments, and reminders for work and personal commitments
• Assist with organizing files, receipts, and documentation (physical and digital)
• Support ongoing business projects with basic research, follow-ups, or task tracking
• Help with scheduling vendors, service providers, or contractors as needed
• Occasionally assist with household or personal logistics (e.g., booking reservations, coordinating travel)
• Maintain clear communication and ensure follow-through on tasks and priorities
• Oversee general office operations, including supply inventory and workspace organization
• Answer phones, greet visitors (if in-person), and handle inquiries
• Maintain digital and physical filing systems and ensure confidentiality of records
• Assist with onboarding new employees, maintaining personnel records, and ensuring office policies are followed
• Provide administrative support to various departments, including document preparation and project coordination
• Ensure compliance with company procedures and administrative best practices

Qualifications:

• Prior administrative or assistant experience preferred but not required
• Excellent written, verbal communication and organizational skills
• Comfortable using email, calendar tools, and Microsoft Office / Google Workspace
• Ability to manage multiple tasks and prioritize independently
• Discretion and trustworthiness are essential
• Valid driver's license and reliable transportation

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative, Accounting/Auditing, and General Business

Industries

• Business Consulting and Services

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Inferred from the description for this job

Vision insurance

Medical insurance

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