Office Coordinator — Counseling Center (Nonprofit)

Signs of Hope; Las Vegas (NV); Sur place; USD 42 000 - 56 000; Plein temps

Résumé du poste

Signs of HOPE seeks an Administrative Coordinator to manage day-to-day Counseling Center operations, handling scheduling, document prep, invoices, and front office coverage. The role supports the CEO and ensures a welcoming, confidential environment for clients and staff.

Ideal candidates are detail-oriented, possess strong time management, and are fluent in English and Spanish. Experience with HIPAA compliance and nonprofit settings is preferred, with a passion for human rights advocacy and

Qualifications

• Bachelor's degree required; minimum 3 years administrative experience in nonprofit or human services preferred.
• Experience managing front office operations, scheduling, and document processing.

Responsabilités

• Support agency mission by coordinating counseling center operations and welcoming visitors.
• Oversee office organization, confidentiality, and HIPAA/compliance.
• Open and greet visitors, answer calls, and provide intake forms and releases.
• Prepare communications and correspondence for CEO; draft memos.
• Schedule counseling sessions and maintain conference room calendar.
• Process invoices and maintain office supplies; file and retrieve documents.
• Assist in events and special projects; maintain client and staff confidentiality.

Connaissances

Administrative coordination

HIPAA compliance

Confidentiality

Bilingual English/Spanish

Office software (Word/Excel)

Communication skills

Detail-oriented

Customer service

Formation

Bachelor's degree in Business / Public Administration / Human Services / Hospitality

Outils

QuickBooks

Description du poste

Signs of HOPE seeks an Administrative Coordinator to manage day-to-day Counseling Center operations, handling scheduling, document prep, invoices, and front office coverage. The role supports the CEO and ensures a welcoming, confidential environment for clients and staff.

Ideal candidates are detail-oriented, possess strong time management, and are fluent in English and Spanish. Experience with HIPAA compliance and nonprofit settings is preferred, with a passion for human rights advocacy and