Office Coordinator

Circle Logistics - Chicago/Orlando; Cumming (IA); On-site; USD 40,000 - 60,000; Full time

Job summary

CRB is seeking an Office Coordinator to support daily operations at our local Iowa office. The role collaborates with leadership and administrative teams to maintain a well‑organized, welcoming environment and ensure efficient office workflows.

The ideal candidate is proactive, highly organized, and capable of independent work while supporting multiple stakeholders. This long‑term administrative career offers variety, problem‑solving, and a trusted point of contact within the office.

Qualifications

• Bachelor’s or equivalent experience in office administration preferred.
• Strong organizational and communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Partner with Team Leaders and Administrative staff to support overall office operations
• Process accounts payable invoices related to office and facility expenses
• Coordinate facility management needs including maintenance, renovations, furniture procurement, leasing support, and office equipment
• Assist with coordination of receptionist coverage and phone schedules
• Provide administrative support to the Regional Leader, including calendar coordination, meeting preparation, and special requests
• Coordinate and support office meetings and company events throughout the year
• Serve as a reliable point of contact for office‑related questions and needs
• Maintain a high level of professionalism and confidentiality when handling sensitive information

Skills

Office administration

Microsoft Office

Education

High School Diploma

College Degree preferred

Tools

SharePoint

Databases

Job description

Job Description

The Office Coordinator plays a key role in supporting the daily operations and overall efficiency of the local office. This position partners closely with leadership and administrative teams to ensure a well‑organized, welcoming, and smoothly run office environment.

The ideal candidate is proactive, highly organized, and comfortable working independently while supporting multiple stakeholders. This role is well suited for someone seeking a long‑term administrative career who enjoys variety, problem‑solving, and being a trusted point of contact within the office.

Responsibilities include coordination of office operations (such as meetings, facilities, and vendor relationships), administrative support to regional leadership, and assistance with special projects as needed. Strong communication skills, discretion, and the ability to manage multiple priorities are essential for success.

Responsibilities

• Partner with Team Leaders and Administrative staff to support overall office operations
• Process accounts payable invoices related to office and facility expenses
• Coordinate facility management needs including maintenance, renovations, furniture procurement, leasing support, and office equipment
• Assist with coordination of receptionist coverage and phone schedules
• Provide administrative support to the Regional Leader, including calendar coordination, meeting preparation, and special requests
• Coordinate and support office meetings and company events throughout the year
• Serve as a reliable point of contact for office‑related questions and needs
• Maintain a high level of professionalism and confidentiality when handling sensitive information

Qualifications

• High School Diploma required; College Degree preferred
• Minimum of 5 years of experience in an office administration or office management role
• Strong organizational, communication, and time‑management skills
• Ability to work independently with minimal direction and prioritize competing demands
• Demonstrated ability to collaborate, support team needs, and maintain a positive office environment
• High degree of discretion and professionalism when handling confidential information
• Proficiency with Microsoft Office and common office tools (e.g., databases, SharePoint)

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Additional Information

All your information will be kept confidential according to EEO guidelines.

CRB is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. Employment is contingent on background screening.

CRB does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of CRB without a prior written search agreement will be considered unsolicited and the property of CRB. Please, no phone calls or emails.

CRB offers a complete and competitive benefit package designed to meet individual and family needs.

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.