Office Coordinator, Catholic Campus Ministries

Bucknell University; Lewisburg (Union County); On-site; USD 25,000 - 32,000; Full time

Benefits offered by this job

Flexible scheduling

Health, vision, dental, life, and long

Job summary

Bucknell University in Lewisburg is seeking an Office Coordinator for Catholic Campus Ministries to support the daily operation of the CCM office at Newman House. You will coordinate day-to-day administrative tasks and serve as the primary contact for inquiries and facilities.

Under supervision of the Assistant Catholic Campus Minister, you will help manage budgets, process reimbursements, arrange events, and assist with contracts and policy documents to align with the university's mission.

Qualifications

• High school diploma or GED required.
• Two or more years of related experience.

Responsibilities

• Coordinate day-to-day administrative operations to ensure a high-functioning office.
• Serve as primary contact for department inquiries and facilities management.
• Optimize office workflows and processes to align with goals and mission.
• Monitor budgets and process expenditures, reimbursements, and vendor payments.
• Coordinate events, meetings, space reservations, catering, and guest accommodations.
• Review contracts and department documents; ensure policy compliance.

Education

High school diploma or GED

Associates Degree

Budgeting or accounting experience

Job description

Office Coordinator, Catholic Campus Ministries

R0000002901

Newman House

Position Title

Office Coordinator, Catholic Campus Ministries

Position Type

Full time

Scheduled Weekly Hours

35

Categories

Staff Non-exempt

Job Summary

The Office Coordinator for Catholic Campus Ministry (CCM) providessupport to the daily operation of the CCM office based at theNewman House, Bucknell University's home for Catholic CampusMinistry. This position will be responsible for coordinating andimplementing the day-to-day operations of the program. The OfficeCoordinator will work under the direct supervision of the AssistantCatholic CampusMinister and will also support the work of theCatholic Chaplain, especially in regards to tasks needingcompletion by the Diocese of Harrisburg. Catholic Campus Ministryreports to the Office of Religious and Spiritual Life.

Job Duties

• Reporting Relationships: This role reports to the Assistant Catholic CampusMinister
• Work Setting: On campus student facing role
• Work Schedule: This is a full-time role working 35 hours per week, 43 weeksper year = 10 months, August - May
• Work Schedule: Some weekend and evening work
• Office Administration: Coordinates day-to-dayadministrative operations to ensure a high-functioning officeenvironment; serves as the primary point of contact fordepartmental inquiries and facility management.
• Operations and Process Coordination: Optimizes officeworkflows and business processes, ensuring that administrativetasks align with the department's strategic goals and theUniversity's mission. Acts as the departmental liaison to campuspartners to facilitate service requests and resolve operationalbottlenecks. Works with other departments and customers to expediteinquiries and processes.
• Budget Monitoring & Expense Processing: Providesadministrative support for budget monitoring and procurement;processes travel reimbursements, reconciliations, and vendorpayments in accordance with fiscal policy. Ensures accounts areappropriately managed.
• Events & Meeting Logistics: Coordinates logisticsfor departmental events, committee meetings, and special programs,including space reservations, catering, and guestaccommodations.
• Compliance & Policy Support: Reviews and revisescontracts and other department documents/files.
• The job description's listed responsibilities and task are notexhaustive, additional non-essential tasks and responsibilities maybe assigned as needed.

What You Will Bring

Required

• High school diploma or equivalent (GED) required
• Two (2) or more years of related experience

Preferred Requirements

• Associates Degree
• Four (4) or more years of experience in budgeting, accountingor related field

Physical Requirements

• Office environment/no specific or unusual physical orenvironmental demands

Job Exempt

No

Salary Range

18.40-23.00

The offer rate will be based on a review of the candidate'scredentials compared to the qualifications of the position,internal equity, and our overall compensation philosophy.

This role is not budgeted for visa sponsorship, all candidates mustbe authorized to work in the US without a need for current orfuture visa sponsorship.

Benefits

• Flexible scheduling options determined by role;
• Medical, prescription drug, vision, dental, life, and long-termdisability insurance options
• An outstanding 10% employer contribution to your retirementplan (no contribution requirement for non-exempt positions)
• Generous paid time off, including vacation and sick time, acommunity service day, and 19 paid holidays (including two fullweeks off for Winter Break!)
• Full-time and part-time members of the faculty and staff areeligible for tuition remission for themselves. Additionally,full-time members of the faculty and staff are eligible for tuitionremission for their spouse/spousal equivalent and are eligible forvarious tuition programs for their children. Credit for full-timebenefits eligible employment at other institutions of highereducation will be applied to waiting periods.
• A comprehensive employee wellness program including programincentives
• A myriad of other benefits, including parental leave, anemployee assistance program, fitness center membership, and thepower of your Bucknell ID card

To learn more about Bucknell's benefits.

Inclusive Excellence

Bucknell is committed to fostering an environment that embracesdiversity, equity and inclusion, and seeks candidates who willcontribute to a climate that supports the growth and development ofa diverse campus community. We endeavor to enhance our capacity tovalue and capitalize on the cultural richness that diversitybrings. We encourage all individuals to apply and do notdiscriminate in admissions, employment, educational programs and/oractivities on the basis of race, color, national or ethnic origin,age, religion, disability, pregnancy, sex/gender, gender identityand/or expression, sexual orientation, marital or family status,military or veteran status, or genetic information.

Hybrid/Remote Work

If this position is approved for hybrid/remote work thisposition is open to candidates located in the following states: CA,CT, FL, GA, IN, MA, MI, MO, NC, NJ, NY, PA, SC, TX, and VA.

Candidates must be physically located and authorized to work in oneof these approved states by the start date of employment andthroughout employment.

E-Verify

Bucknell University participates with the United States Customs andImmigration Services (USCIS) E-Verify program. We will provide thefederal government with your Form I-9 information to confirm thatyou are authorized to work in the U.S.

For additional information regarding Bucknell's E-Verifyrequirements, please contact the office of Talent, Culture &Human Resources [phone] or email [e-mail].