Office Coordinator and Administrative Assistant

Allegro MicroSystems, LLC; Manchester (NH); On-site; USD 45,000 - 70,000; Full time

Job summary

Allegro MicroSystems, LLC in Manchester, NH is seeking an Office Coordinator & Administrative Assistant to be the face of our global headquarters. You will welcome visitors, manage the front desk, and provide crucial administrative support for local and global teams, with mentorship and growth toward senior roles.

This role involves calendar management, travel logistics, SAP Concur, mail handling, shipments, inventory, and supporting HR, Facilities, and executives on events and projects in a

Qualifications

• 2–5 years of experience in receptionist or administrative roles.
• Strong interpersonal and communication skills.
• Excellent organizational and multitasking abilities.
• Proficiency with Microsoft Office 365 and calendar management.

Responsibilities

• Welcome visitors and manage the front desk with a warm, professional demeanor.
• Handle visitor sign-in, badges, and security compliance.
• Provide administrative support to local/global teams and executives, including scheduling and meeting room prep.
• Support calendar management for local leadership and schedule coordination.
• Coordinate travel logistics and expense reporting using SAP Concur.
• Manage mail flow, shipments, and courier services.
• Monitor inventory and place orders to keep the office stocked.
• Handle main phone line and general email inquiries for the Manchester site.
• Assist HR, Facilities, and executives with events and projects as needed.

Tools

SAP Concur

Microsoft Office 365

Outlook

Job description

Opportunity

As the Office Coordinator & Administrative Assistant, you are the face of Allegro MicroSystems' global headquarters in Manchester. In this vital role, you will create a warm, professional, and welcoming first impression for our customers, candidates, suppliers, and employees. Beyond managing the front desk, you will serve as an essential hub of office coordination and administrative support. This position is designed with a clear path for professional growth. For a highly motivated individual, this role offers mentorship under our Senior Executive Assistant and exposure to executive-level operations, providing an excellent steppingstone into a dedicated Administrative Assistant or Senior Administrative Assistant career track.

What You Will Do

• Welcome all visitors, candidates, and employees with a warm and professional demeanor.
• Manage the visitor sign‑in process, issue badges, and ensure compliance with company security and safety protocols.
• Provide administrative assistance to local/global teams and executives, including scheduling meetings, organizing catering for on‑site events, and preparing meeting rooms.
• Learn and support calendar management for local leadership teams, scheduling meetings, and resolving conflicts.
• Coordinate travel logistics and process expense reports utilizing SAP Concur, ensuring compliance with Allegro's Travel and Expense Policy.
• Oversee the receipt, sorting, and distribution of all incoming mail.
• Coordinate outgoing shipments and manage courier services as needed.
• Monitor and maintain inventory for office and breakroom supplies.
• Place orders proactively to ensure the office remains fully stocked and organized.
• Manage the main phone line, route inquiries to the appropriate departments, and handle general email correspondence for the Manchester site.
• Support HR, Facilities, and executive teams with special events, community outreach programs, or administrative projects as needed.

What You Will Bring

• 2–5 years of experience in a receptionist, front desk coordinator, or administrative assistant role, preferably within a corporate or professional office environment.
• Outstanding interpersonal and communication skills, with a natural ability to make everyone feel welcome and valued.
• Exceptional organizational and multi‑tasking abilities, with strong attention to detail and a proactive approach to problem‑solving.
• Solid working knowledge of Microsoft Office 365 (Word, Excel, Outlook, Teams) with strong calendar management capability in Outlook.
• Hands‑on experience or exposure to SAP Concur (or similar expense management software) and travel booking tools is highly preferred.
• A highly reliable and punctual professional who thrives in a collaborative, "One Allegro" team environment.

Eligibility Requirements

• Eligible applicants must reside in a state where Allegro currently has an office location: New Hampshire, Massachusetts, Texas, and Michigan.
• Certain positions (such as field sales roles) may be exempt from this requirement.

Equal Opportunity Employer

Allegro is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, physical or mental disability, national origin, veteran status, parental status, or any other basis covered by appropriate law. Allegro makes hiring decisions based solely on qualifications, merit, and business needs at the time.