Office Coordinator

TP-Link Systems USA; United States; On-site; USD 34,000 - 45,000; Full time

Benefits offered by this job

Fully paid medical, dental, vision

401k contributions

PTO over four weeks per year

Bi-annual pay raises

Gym membership

Team events

Flex-spending

Paid vacation & holidays

Annual bonus opportunity

Job summary

TP-Link Systems Inc. is seeking an Office Coordinator to provide onsite administrative and operational support in Irvine, CA. The role covers front desk duties, mail handling, space coordination, and coordination with internal teams and service providers.

Applicants should have a Bachelor’s in Admin Mgmt and 3+ years of office administration experience, with strong Microsoft Office skills. This is an onsite M-F 9am-6pm role offering a comprehensive benefits package.

Qualifications

• Bachelor’s degree required in Administrative Management or related field.
• 3+ years in office administration, front desk or Office Coordinator roles preferred.
• Experience supporting onsite office operations for 200+ employees.

Responsibilities

• Provide front desk reception, greet visitors and coordinate inquiries.
• Support daily office operations to keep a clean, organized workplace.
• Distribute mail and packages, manage deliveries.
• Assist with seating plans and space coordination.
• Coordinate with external providers for routine office needs.
• Assist with onboarding/offboarding and asset handling.
• Help with basic travel arrangements and inquiries routing.
• Maintain office records and general documentation.

Skills

Office operations

Communication

MS Office

Multitasking

Education

Bachelor’s in Admin Mgmt

3+ years admin experience

Tools

Microsoft Office Suite

Job description

Description About Us

Headquartered in the United States, TP-Link Systems Inc. is a global provider of reliable networking devices and smart home products, consistently ranked as the world’s top provider of Wi‑Fi devices. The company is committed to delivering innovative products that enhance people’s lives through faster, more reliable connectivity. With a commitment to excellence, TP-Link serves customers in over 170 countries and continues to grow its global footprint. We believe technology changes the world for the better! At TP-Link Systems Inc, we are committed to crafting dependable, high-performance products to connect users worldwide with the wonders of technology. Embracing professionalism, innovation, excellence, and simplicity, we aim to assist our clients in achieving remarkable global performance and enable consumers to enjoy a seamless, effortless lifestyle.

Overview: Role Summary

The Office Coordinator provides hands‑on administrative and operational support to ensure smooth daily office operations at both 10 Mauchly & 36 Technology Dr., Irvine, CA 92618 locations. This role supports employees, visitors, and internal teams through front‑desk coverage, office logistics, and coordination of essential office services. This position is service‑oriented, execution‑focused, and requires strong organization, follow‑through, and responsiveness. This is an Onsite role M-F 9am-6pm.

Key Responsibilities

• Provide front desk reception, including greeting visitors and coordinating basic inquiries
• Support daily office operations to maintain a clean, organized, and functional workplace
• Distribute incoming and outgoing mail and packages
• Assist with office seating plans and space coordination
• Supplies & Facilities Support Monitor and restock office supplies and breakroom inventory
• Coordinate with internal teams or external service providers for routine office needs
• Assist with moving office items or equipment as needed, following safety guidelines
• Employee Support & Coordination Support employee onboarding and offboarding, including asset handling and coordination
• Assist with basic travel arrangements
• Respond to employee inquiries and route requests to appropriate teams
• Administrative Support Maintain basic office records and documentation
• Provide general administrative support related to office operations

Requirements

Education

Bachelor’s degree required in Administrative Management or a related field Relevant experience may be considered where applicable, consistent with company standards

Experience

3+ years of prior experience in office administration, front desk support, or Office Coordinator roles is preferred Experience supporting onsite office operations in a corporate environment, supporting 200+ people

Skills & Competencies

• Familiarity with daily office operations and administrative support processes
• Strong communication and coordination skills
• Proficiency in Microsoft Office and common office management systems
• Ability to manage multiple tasks with strong attention to detail

Physical Requirements

Ability to safely lift and move items up to 50 lbs, as needed Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions

Personal Attributes

Detail-oriented, responsible, and service-minded Strong teamwork and collaboration skills Ability to respond efficiently to employee needs and follow through to resolution Reliable, punctual, and execution-focused

Benefits

Salary Range: $25-33/hr (depending on experience)

• Fully paid medical, dental, and vision insurance (partial coverage for dependents)
• Contributions to 401k funds
• Over four weeks of PTO per year
• Bi-annual pay increases
• Health and wellness benefits, including free gym membership
• Quarterly team-building events
• Free snacks and drinks
• Flex-spending
• Employee paid benefits
• Bi-annual raise opportunity
• Paid vacation & holidays
• 401k plan and annual bonus opportunity

TP-Link is a leading provider of consumer Wi‑Fi networking products. We continuously develop new products and technologies that transform the way people connect. Our networking expertise uniquely positions us as a leader in emerging technologies that improve our everyday lives, such as smart home products. Spacious and modern, our US offices create a casual atmosphere that fosters team collaboration. In addition to free snacks and drinks, TP-Link Systems Inc. offers a modern working environment, free gym membership, quarterly team building, flex-spending, employee paid benefits, bi‑annual raise opportunity, paid vacation & holidays, 401k plan and annual bonus opportunity.

We believe that diversity fuels innovation, collaboration, and drives our entrepreneurial spirit. As a global company, we highly value diverse perspectives and are committed to cultivating an environment where all voices are heard, respected, and valued. We are dedicated to providing equal employment opportunities to all employees and applicants, and we prohibit discrimination and harassment of any kind based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Beyond compliance, we strive to create a supportive and growth‑oriented workplace for everyone.

Please, no third-party agency inquiries, and we are unable to offer visa sponsorships at this time.

Come join our team!