Office Coordinator

TP-Link Systems Inc.; United States; On-site; USD 34,000 - 45,000; Full time

Benefits offered by this job

Fully paid medical, dental, and vision

401k contributions

Over four weeks of PTO per year

Bi-annual pay raises

Wellness benefits

Quarterly team-building events

Job summary

TP-Link Systems Inc. in Irvine, California, seeks an Office Coordinator to provide hands-on administrative support for seamless daily operations at two locations. The role covers front-desk coverage, mail handling, space planning, and coordinating with internal teams and external vendors.

This onsite position requires strong organization, clear communication, and the ability to manage multiple tasks with attention to detail. Hours are Monday–Friday, 9am–6pm, with a focus on service excellence.

Qualifications

• Bachelor’s degree in Administrative Management or related field is required.
• 3+ years of office administration experience preferred in a corporate environment.
• Experience supporting onsite operations for 200+ people is desirable.

Responsibilities

• Front desk reception and visitor coordination.
• Support daily office operations to maintain a clean, organized workplace.
• Distribute mail and packages to staff and offices.
• Assist with seating plans and space coordination.
• Coordinate with service providers for routine office needs.
• Assist with employee onboarding and basic travel arrangements.
• Maintain basic office records and documentation.

Skills

Office operations

Communication skills

Microsoft Office

Attention to detail

Education

Bachelor’s degree in Administrative Management

Tools

Office management systems

Job description

About Us

Headquartered in the United States, TP-Link Systems Inc. is a global provider of reliable networking devices and smart home products, consistently ranked as the world's top provider of Wi‑Fi devices. The company is committed to delivering innovative products that enhance people's lives through faster, more reliable connectivity. With a commitment to excellence, TP-Link serves customers in over 170 countries and continues to grow its global footprint.

We believe technology changes the world for the better! At TP-Link Systems Inc, we are committed to crafting dependable, high-performance products to connect users worldwide with the wonders of technology.

Embracing professionalism, innovation, excellence, and simplicity, we aim to assist our clients in achieving remarkable global performance and enable consumers to enjoy a seamless, effortless lifestyle.

Overview

Role Summary

The Office Coordinator provides hands-on administrative and operational support to ensure smooth daily office operations at both 10 Mauchly & 36 Technology Dr., Irvine, CA 92618 locations. This role supports employees, visitors, and internal teams through front-desk coverage, office logistics, and coordination of essential office services.

This position is service-oriented, execution-focused, and requires strong organization, follow-through, and responsiveness.

This is an Onsite role M-F 9am-6pm.

Key Responsibilities

Front Desk & Office Operations

• Provide front desk reception, including greeting visitors and coordinating basic inquiries


• Support daily office operations to maintain a clean, organized, and functional workplace


• Distribute incoming and outgoing mail and packages


• Assist with office seating plans and space coordination

Supplies & Facilities Support

• Monitor and restock office supplies and breakroom inventory


• Coordinate with internal teams or external service providers for routine office needs


• Assist with moving office items or equipment as needed, following safety guidelines

Employee Support & Coordination

• Support employee onboarding and offboarding, including asset handling and coordination


• Assist with basic travel arrangements


• Respond to employee inquiries and route requests to appropriate teams

Administrative Support

• Maintain basic office records and documentation


• Provide general administrative support related to office operations

Requirements

Education

• Bachelor’s degree required in Administrative Management or a related field


• Relevant experience may be considered where applicable, consistent with company standards

Experience

• 3+ years of prior experience in office administration, front desk support, or Office Coordinator roles is preferred


• Experience supporting onsite office operations in a corporate environment, supporting 200+ people

Skills & Competencies

• Familiarity with daily office operations and administrative support processes


• Strong communication and coordination skills


• Proficiency in Microsoft Office and common office management systems


• Ability to manage multiple tasks with strong attention to detail

Physical Requirements

• Ability to safely lift and move items up to 50 lbs, as needed


• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions

Personal Attributes

• Detail-oriented, responsible, and service-minded


• Strong teamwork and collaboration skills


• Ability to respond efficiently to employee needs and follow through to resolution


• Reliable, punctual, and execution-focused

Benefits

$25-33/hr (depending on experience)

• Fully paid medical, dental, and vision insurance (partial coverage for dependents)


• Contributions to 401k funds


• Over four weeks of PTO per year


• Bi-annual pay increases


• Health and wellness benefits, including free gym membership


• Quarterly team-building events

At TP-Link Systems Inc., we are continually searching for ambitious individuals who are passionate about their work. We believe that diversity fuels innovation, collaboration, and drives our entrepreneurial spirit. As a global company, we highly value diverse perspectives and are committed to cultivating an environment where all voices are heard, respected, and valued. We are dedicated to providing equal employment opportunities to all employees and applicants, and we prohibit discrimination and harassment of any kind based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Beyond compliance, we strive to create a supportive and growth-oriented workplace for everyone.

Please, no third-party agency inquiries, and we are unable to offer visa sponsorships at this time.