Office Coordinator

Absolute Health Professionals

Sanford (FL)

On-site

USD 42,000 - 62,000

Full time

7 days ago

Be an early applicant

Application generator

Turn this role into an interview — a resume and cover letter built around what this employer wants.

Get past ATS filters

Benefits offered by this job

Competitive Compensation

Monday Through Thursday 9am - 4pm (one

lunch break)

Supportive Team Environment

Professional Growth Opportunities

Meaningful Community Impact

Vacation, Holiday, and Sick Accrued TI

Job summary

Absolute Health Professionals in Sanford, FL is seeking an organized Office Manager / Caregiver Intake Coordinator to join our team. This hands-on role focuses on caregiver recruitment, intake, onboarding, credentialing, and daily office operations.

You will manage communications with caregivers, clients, and referral sources, maintain records, and help schedule staffing while ensuring confidentiality and accuracy.

Qualifications

Bilingual (English and Spanish) is required.
Organized and detail-oriented with strong administrative skills.
Experience in healthcare administration or caregiver-related programs is preferred.

Responsibilities

Handle caregiver recruitment, intake, onboarding, credentialing, and file maintenance.
Coordinate background checks and license/credential verification.
Manage caregiver onboarding and orientation logistics and records.
Maintain confidential client and caregiver information.
Respond to inquiries from caregivers, clients, and referral sources.
Schedule staffing and coordinate office operations and communications.

Skills

Bilingual English/Spanish

Highly organized

Detail-oriented

Professional on the phone

Multitasking

Independent

Computer literacy

Healthcare administration experience

Tools

EMR platforms

Job description

Absolute Health Professionals is a growing healthcare staffing company dedicated to connecting clients with dependable, qualified caregivers. We are looking for an organized, professional, and motivated Office Manager / Caregiver Intake Coordinator to join our team.

This is a hands-on administrative position with a strong focus on caregiver recruitment, intake, onboarding, credentialing, and daily office operations.

What You’ll Do Caregiver Intake & Recruiting

Respond to caregiver applicants and recruitment inquiries.
Conduct initial caregiver interviews and intake calls.
Collect and review required caregiver documentation.
Assist with license and certification verification.
Coordinate background checks and required screening.
Follow up with applicants regarding missing or expired documents.
Coordinate caregiver onboarding and orientation.
Maintain accurate caregiver personnel and credentialing files.
Help maintain a strong pipeline of qualified caregivers.
Assist with caregiver placement and scheduling as needed.

Office Management

Manage daily office operations and administrative tasks.
Answer phones and respond to emails professionally.
Communicate with caregivers, clients, families, and referral sources.
Maintain organized electronic and physical records.
Track important credential and document expiration dates.
Assist with scheduling and staffing coordination.
Order and maintain office supplies.
Assist the Administrator with special projects and day-to-day operational needs.
Ensure company policies and procedures are followed.
Maintain strict confidentiality of client and caregiver information.

What We’re Looking For

The ideal candidate is:

Bilingual- English and Spanish
Organized and extremely detail-oriented
Professional and confident on the phone
Friendly and comfortable communicating with people
Able to multitask in a fast-paced environment
Reliable, dependable, and self-motivated
Comfortable working independently
Proficient with computers, email, and EMR platforms
Experienced in healthcare administration, home care, staffing, recruiting, or a similar field