Home Healthcare Office Coordinator

Home Healthcare Solutions; Beltsville (MD); On-site; USD 25,000 - 36,000; Part time

Benefits offered by this job

401(k)

Paid time off

401(k) matching

Competitive Compensation

Paid Time Off

Career Growth Opportunities

Job summary

Home Healthcare Solutions in Beltsville, MD, is seeking an Office Coordinator to provide administrative and operational support and serve as the main communication hub between agency administration, clients, caregivers, and partners.

The role involves monitoring client and caregiver records, assisting with scheduling and health-related visits, tracking documentation, and ensuring compliance with agency policies. It is a part-time, 30-hour-per-week position.

Qualifications

• Requires high school diploma or GED; associate degree or administrative training preferred.
• Experience as an Office Coordinator or similar role.
• Understanding of basic bookkeeping principles.
• Familiarity with standard office equipment (printers, fax) and general computer skills (MS Office).
• Highly organized with strong time-management and prioritization abilities.

Responsibilities

• Develop, update, and maintain office procedures.
• Create and maintain an organized filing system.
• Greet and assist clients as they arrive.
• Answer incoming calls and route to appropriate person.
• Schedule appointments and maintain calendar.
• Organize meetings and take accurate minutes.
• Write emails, memos, and letters and distribute accordingly.
• Perform basic bookkeeping activities.
• Contribute to company reports.
• Address and resolve staff/client concerns professionally.
• Monitor client charts and health visits or required services.
• Review caregiver files for missing/expired documents and follow up.

Skills

Office coordination experience

Bookkeeping basics

Organizational skills

MS Word/Outlook/PowerPoint

Education

High school diploma or GED

Associate’s degree or administrative training (preferred)

Tools

Microsoft Word

Microsoft Outlook

PowerPoint

Job description

Job Summary

We are seeking a motivated and outgoing

Benefits

• 401(k)
• Paid time off
• 401(k) matching

Benefits/Perks

• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities

Job Summary

We are seeking a motivated and outgoing Office Coordinator to provide administrative and operational support to the agency and serves as a primary point of communication between agency administration, clients, caregivers, family members, case managers, health departments, and other community or healthcare partners.

This position is responsible for monitoring client and caregiver records, assisting with scheduling and required health-related visits, tracking missing documentation, monitoring agency communications, reviewing caregiver timekeeping discrepancies, and completing administrative tasks assigned by agency leadership.

The Office Coordinator helps ensure that client services, caregiver documentation, communication, and administrative records remain organized, current, and compliant with agency policies and applicable requirements.

This is a part-time position for 30 hours per week.

Responsibilities

• Develop, update, and maintain relevant office procedures
• Create and maintain an organized filing system
• Greet and assist clients as they arrive
• Answer incoming phone calls and route them to the appropriate person
• Schedule appointments and maintain calendar
• Organize meetings and take accurate minutes
• Write emails, memos, and letters and distribute them appropriately
• Perform basic bookkeeping activities
• Contribute to company reports
• Address and resolve staff/client concerns with a professional attitude
• monitor client charts and track when health visits or other required services are due
• review caregiver files for missing or expired documents; follow up on missing documentation

Qualifications

• High school diploma/GED required, Associate’s degree or administrative training is preferred
• Previous experience as an Office Coordinator or in a similar position
• Understanding of basic bookkeeping principles
• Familiarity with standard office equipment such as printers and fax machines
• computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
• Highly organized with excellent time management skills and the ability to prioritize projects