Office Coordinator

Caterpillar; Reno (NV); On-site; USD 41,000 - 51,000; Full time

Benefits offered by this job

401(k) Plan

Company 401(k) Matching Contributions

Employee Assistance Program (EAP)

Medical, Prescription, Dental & Vision

Job summary

Caterpillar is seeking an Administrative Assistant to join its Team in Reno, NV. This role is for a self-motivated individual who can multi-task with accuracy, manage deadlines, and communicate effectively.

You will support the office, perform data entry, handle calls, and prepare materials for client meetings and proposals. Competitive wages and benefits include medical, dental, vision, vacation time, seven paid holidays, life and disability insurance, and a 401(k) plan with company matching

Qualifications

• Proven experience with Microsoft Office: Outlook, Word, Excel.
• Strong ability to manage multiple tasks and deadlines with minimal supervision.
• Excellent verbal and written communication skills.
• Ability to organize and prioritize work.
• High school diploma or equivalent (education requirement).

Responsibilities

• Prepare and coordinate marketing material for client meetings and proposals.
• Assist with customer follow-ups.
• Data entry.
• Answer incoming calls and facilitate information requests.
• Route calls to staff or take messages.
• Support office staff.

Skills

Multi-tasking

Attention to detail

Time management

Verbal and written communication

Self-starter

Education

High school diploma or equivalent

Tools

Microsoft Office (Outlook, Word, Excel)

Job description

Administrative Assistant to join its Team.

The best fit for this position must be a self-starter, have the ability to multi-tasking with accuracy, and possess great attention to detail, problem solving skills, communication, and time management abilities. 9am – 5:30pm Monday – Friday.

Responsibilities:

• Prepare and coordinate marketing material, files, etc… for client meetings and proposals.
• Assist with customer follow ups.
• Data Entry.
• Answer incoming phone calls and facilitate the handling of request for information.
• Route calls to other staff members or take massages when appropriate.
• Support office staff.

Required Skills/Experience:

• Proven experience with Microsoft Office applications – Outlook, Word and Excel.
• Strong ability to manage multiple task/projects and deadlines simultaneously under minimal supervision.
• Excellent verbal and written communication skills.
• Ability to organize and prioritize work.
• Must possess high school diploma or equivalent.
• Maintain a professional appearance and have a positive, friendly attitude.

Competitive wages and benefits, including:

• 401(k) Plan
• Company 401(k) Matching Contributions
• Employee Assistance Program (EAP)

In addition, eligible employees are offered:

• Medical, Prescription, Dental & Vision Insurance
• Generous Vacation Time & 7 Paid Holidays
• Short and Long-Term Disability Insurance
• Life, Dependent Life and AD&D Insurance
• Voluntary Term Life Insurance
• $46,000 yearly