Office Coordinator

Lancesoft; Palo Alto (CA); On-site; USD 30,000 - 47,000; Part time

Job summary

Lancesoft in Palo Alto, CA is seeking an organized administrative associate to manage and prioritize incoming emails, coordinate conference rooms, and support scheduling. The role requires dependable, proactive individuals who can work independently while maintaining clear communication with vendors, clients, and visitors.

The ideal candidate will demonstrate initiative, strong organizational skills, and a keen eye for detail in a fast-paced environment.

Qualifications

• Strong organizational skills and attention to detail.
• Organized, dependable, and eager to learn; demonstrates initiative.
• Ability to work independently with minimal supervision in a fast-paced environment.

Responsibilities

• Manage and prioritize incoming email requests.
• Coordinate and reserve conference rooms in a timely manner.
• Assist with scheduling needs and maintain organized meeting spaces.
• Serve as a professional point of contact for vendors, clients, and visitors.
• Provide excellent customer service and clear communication.
• Demonstrate initiative and strong organizational skills in a fast-paced setting.

Skills

Organizational skills

Attention to detail

Initiative

Independent work

Prioritization

Customer service

Job description

Duration

0-4+ Months (Temp to Engage)

Shift

8: 00am - 5: 00pm (Mon - Fri)

Job Description

The associate will be responsible for managing and prioritizing incoming email requests. Will coordinate and reserve conference rooms in a timely manner, assist with scheduling needs, and maintain organized meeting spaces will serve as a professional point of contact for vendors, clients, and visitors, providing excellent customer service and clear communication. Strong organizational skills, attention to detail. The ideal candidate is organized, dependable, and eager to learn, demonstrate initiative, can work independently with minimal supervision, and are able to effectively prioritize multiple responsibilities in a fast-paced environment.

Parking

Parking is FREE.

Dress Code

Business Professional

Interview Type

virtual/in-person