Office Coordinator

Atlas Search; New York (NY); On-site; USD 65,000 - 80,000; Full time

Job summary

Atlas Search in Manhattan is seeking an Office Coordinator to manage front desk operations and serve as the first point of contact for the office, while also supporting the Human Resources team.

You will greet candidates and guests, coordinate interview days across teams and time zones, manage visitor registrations, maintain a professional reception, and assist with recruiting processes and onboarding logistics.

Qualifications

• Bachelor's degree preferred.
• 1+ years of reception/administrative support experience in a fast-paced corporate environment.
• Interest or experience in Human Resources is a plus.
• Financial services or professional services experience is a plus.
• Exceptional organizational skills and attention to detail.
• Ability to manage multiple calendars and competing priorities.
• Strong written and verbal communication skills.
• Polished, professional presence with the ability to interact with employees at all levels.
• Discretion when handling confidential information.
• Comfortable learning applicant tracking systems and calendar platforms.

Responsibilities

• Sitting at reception and greeting all candidates, guests, vendors, and visitors
• Managing visitor registration and arrival communications to ensure a seamless, professional experience
• Maintaining a clean, organized, and welcoming reception area
• Scheduling interviews across multiple teams, calendars, offices, and time zones
• Coordinating onsite interview days from start to finish, including conference room bookings, interviewer schedules, and candidate arrival details
• Monitoring interviews in real time and providing time checks to keep schedules on track
• Posting and maintaining open roles in the applicant tracking system
• Supporting candidate communications, background checks, documentation collection, and onboarding logistics
• Assisting with recruiting tracking and reporting
• Providing coverage for the administrative and recruiting teams as needed
• Ad hoc projects

Skills

Organizational skills

Communication skills

Calendar management

Discretion with confidential info

Team-oriented

Education

Bachelor's degree

Tools

Applicant Tracking System

Calendar platforms

Job description

Our client is a prestigious financial services firm in Manhattan seeking an Office Coordinator. This role sits at the front desk and serves as the first point of contact for the office, while also supporting the Human Resources team.

Responsibilities include but are not limited to:

• Sitting at reception and greeting all candidates, guests, vendors, and visitors
• Managing visitor registration and arrival communications to ensure a seamless, professional experience
• Maintaining a clean, organized, and welcoming reception area
• Scheduling interviews across multiple teams, calendars, offices, and time zones
• Coordinating onsite interview days from start to finish, including conference room bookings, interviewer schedules, and candidate arrival details
• Monitoring interviews in real time and providing time checks to keep schedules on track
• Posting and maintaining open roles in the applicant tracking system
• Supporting candidate communications, background checks, documentation collection, and onboarding logistics
• Assisting with recruiting tracking and reporting
• Providing coverage for the administrative and recruiting teams as needed
• Ad hoc projects

Qualifications:

• Bachelor's degree preferred
• 1+ years of experience in a reception/administrative support, in a fast-paced corporate environment
• Previous experience and/or interest in Human Resources is a plus
• Financial services or professional services experience is a plus
• Exceptional organizational skills and attention to detail
• Ability to manage multiple calendars and competing priorities
• Strong written and verbal communication skills
• Polished, professional presence with the ability to interact with employees at all levels
• Discretion when handling confidential information
• Comfortable learning applicant tracking systems and calendar platforms
• Proactive, reliable, and team-oriented

The annual base salary range is $65k to $80k. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.