Administrative Coordinator

Mission Staffing; New York (NY); On-site; USD 40,000 - 60,000; Full time

Job summary

Mission Staffing in New York City seeks an Administrative Coordinator to join a leading investment firm. The role focuses on front-facing reception, supporting interview scheduling, candidate coordination, and calendar management across multiple time zones.

The ideal candidate has 1+ year of administrative experience, a keen interest in recruiting or HR, and strong attention to detail. This in-office position offers hands-on exposure to recruiting processes and HR projects while fostering

Qualifications

• 1+ year of professional administrative or corporate experience - REQUIRED
• Strong interest in recruiting, human resources, or talent acquisition
• Exceptional attention to detail and organizational skills
• Ability to multitask and prioritize in a fast-paced environment
• Professional, polished, and personable communication style
• Comfortable working in a highly collaborative, fully in-office environment
• Eager to learn, take initiative, and grow within a team
• Positive, team-oriented attitude and genuine enthusiasm for the role

Responsibilities

• Serve as the welcoming face of the office and manage reception responsibilities
• Support the recruiting team with interview scheduling and candidate coordination
• Coordinate calendars across multiple time zones and ensure all interview details are accurate
• Prepare and distribute candidate materials, resumes, and interview information
• Communicate with candidates and internal stakeholders throughout the recruiting process
• Assist with various administrative and HR-related projects as needed
• Maintain a high level of organization and attention to detail across multiple concurrent tasks
• Provide general office support and help ensure the office runs smoothly

Skills

Reception duties

Communication skills

Attention to detail

Time management

Team collaboration

Interpersonal skills

Tools

Microsoft Outlook

Microsoft Office

Job description

A leading investment firm is seeking a bright, organized, and motivated Administrative Coordinator to join its New York City office. This is an excellent opportunity for an early-career professional who is interested in developing a long-term career within recruiting and human resources.

The ideal candidate is polished and personable, highly detail-oriented, and comfortable managing multiple priorities in a fast-paced, front-facing environment.

Responsibilities:

• Serve as the welcoming face of the office and manage reception responsibilities
• Support the recruiting team with interview scheduling and candidate coordination
• Coordinate calendars across multiple time zones and ensure all interview details are accurate
• Prepare and distribute candidate materials, resumes, and interview information
• Communicate with candidates and internal stakeholders throughout the recruiting process
• Assist with various administrative and HR-related projects as needed
• Maintain a high level of organization and attention to detail across multiple concurrent tasks
• Provide general office support and help ensure the office runs smoothly

Qualifications:

• 1+ year of professional administrative or corporate experience - REQUIRED
• Strong interest in recruiting, human resources, or talent acquisition
• Exceptional attention to detail and organizational skills
• Ability to multitask and prioritize in a fast-paced environment
• Professional, polished, and personable communication style
• Comfortable working in a highly collaborative, fully in-office environment
• Eager to learn, take initiative, and grow within a team
• Positive, team-oriented attitude and genuine enthusiasm for the role