Office Coordinator

Cypress HCM; Minnetonka (MN); On-site; USD 30,000 - 36,000; Part time

Job summary

Cypress HCM in Minnetonka, MN is seeking a Part-Time Office Coordinator to support a software development team. The role focuses on creating a welcoming, organized environment and ensuring daily office operations run smoothly.

Responsibilities include front desk support, mail handling, coordinating meals, and liaising with facilities and vendors. This onsite role runs about 16–20 hours per week with a 8:00 a.m.–12:00 p.m. schedule, Monday through Friday.

Qualifications

• Experience in front desk administration or office coordination is preferred.
• Excellent verbal and written communication skills are essential.
• Proactive, service-oriented mindset with strong organization and discretion.

Responsibilities

• Be the welcoming first point of contact at the front desk and assist employees.
• Maintain stocked kitchen and office supply areas.
• Coordinate weekly food orders, team lunches and catering.
• Process mail, packages and shipments.
• Liaise between building management, facilities teams, and vendors.
• Plan and coordinate office events to boost engagement.
• Conduct daily office walkthroughs of rooms and shared spaces.
• Identify and address office needs to maintain a smooth experience.

Skills

Front desk

Office coordination

Hospitality

Communication

Organizational skills

Discretion

Google Workspace

Multitasking

Interpersonal skills

Vendor liaison

Tools

Shipping platforms

Job description

We are seeking a Part-Time Office Coordinator for a software development company in Minnetonka, Minnesota. This dynamic and proactive role plays an important part in fostering a positive workplace culture while ensuring the office operates smoothly and efficiently each day.

The ideal candidate takes pride in creating an organized, welcoming, and engaging environment for employees and visitors. This position is approximately 16–20 hours per week, with an expected onsite schedule of approximately 8:00 a.m. to 12:00 p.m., Monday through Friday.

• Serve as the welcoming first point of contact at the front desk and provide support for general employee needs.
• Maintain well-stocked, organized, and inviting kitchen and office supply areas.
• Coordinate weekly food orders, team lunches, and catering, while accommodating dietary restrictions and preferences.
• Process and distribute incoming and outgoing mail, packages, and shipments.
• Serve as the primary liaison between building management, facilities teams, and third-party vendors.
• Assist with planning and coordinating office events and activities that promote employee engagement and workplace culture.
• Conduct daily office walkthroughs to ensure conference rooms, common areas, and shared spaces are clean, organized, fully stocked, and ready for use.
• Identify and proactively address office needs to help maintain a seamless and positive workplace experience.

Qualifications & Experience

• At least one year of experience in front desk administration, office coordination, hospitality, customer service, or a related field.
• Excellent verbal and written communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to handle confidential and sensitive information with discretion.
• A proactive, service-oriented mindset with the ability to anticipate and address workplace needs.
• Proficiency with Google Workspace and shipping or package management platforms.
• Ability to multitask effectively, prioritize competing responsibilities, and adapt to changing needs.
• Strong interpersonal skills and a professional, welcoming demeanor.

Contract Rate: $22.00 to $26.00 per hour