Global Admin & Operations Specialist

Visa; Miami (FL); On-site; USD 63,000 - 97,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

FSA/HSA

Life Insurance

Paid Time Off

Wellness Program

Job summary

Visa in Miami, FL is seeking an experienced Administrative Assistant to support the LAC region. The role involves coordinating administrative tasks, managing travel logistics, and handling budgets and vendor relationships with discretion and professionalism.

The candidate should be proficient in Microsoft Office, fluent in English and Spanish (Portuguese a plus), and able to multitask in a fast-paced environment. This on-site role requires 3 days in the office and occasional travel.

Qualifications

• Bachelor's degree or 6 months+ of work experience.
• Strong written and verbal communication in English and Spanish; Portuguese a plus.
• Discretion with confidential information and high level of professionalism.
• Proven ability to manage budgets, expenses, and vendor relationships.
• Proficiency with Microsoft Office Suite (PowerPoint, Excel, Word, Outlook).
• Experience coordinating travel and meetings and handling senior stakeholders.

Responsibilities

• Provide administrative and operational support to the LAC team.
• Coordinate executive communications and internal/external documents.
• Schedule meetings, secure rooms, and manage travel logistics for select members.
• Prepare and submit expenses and track budget variances.
• Maintain organized paper and electronic records per Visa policies.
• Collaborate with marketing, sales, risk, and other teams on projects.

Skills

Communication skills

Multitasking

Office management

Microsoft Office

Education

Bachelor's degree

Tools

PowerPoint

Excel

Word

Outlook

Job description

Visa in Miami, FL is seeking an experienced Administrative Assistant to support the LAC region. The role involves coordinating administrative tasks, managing travel logistics, and handling budgets and vendor relationships with discretion and professionalism.

The candidate should be proficient in Microsoft Office, fluent in English and Spanish (Portuguese a plus), and able to multitask in a fast-paced environment. This on-site role requires 3 days in the office and occasional travel.