Office Manager / HR Coordinator Office Operations / HR Miami, FL

hbcengineer; Florida; On-site; USD 30,000 - 42,000; Part time

Benefits offered by this job

Paid time off

Health, dental, vision insurance

401(k) match program

Life insurance and supplemental cover

Job summary

HBC Engineering Company is seeking a part-time Office Manager / HR Coordinator to support daily operations at our headquarters. The role fits a proactive, people-oriented professional who can manage office needs while supporting HR functions in an engineering consulting environment.

The Office Manager / HR Coordinator will support HR processes, front-office duties, recruiting, onboarding, and payroll coordination, ensuring a welcoming and organized workplace for leadership and project teams.

Qualifications

• Degree in Business Administration, Human Resources, Office Management, or related field preferred; equivalent experience considered

Responsibilities

• Manage front desk operations: greet visitors, answer phones, handle general correspondence
• Oversee office functions: supplies, vendor coordination, facilities, equipment
• Maintain organized filing systems and document management
• Coordinate scheduling, meetings, and internal communications for leadership and project teams
• Support recruiting: job postings, applicant tracking, interview scheduling
• Assist onboarding and offboarding processes for staff
• Maintain employee records and HR documentation per requirements
• Serve as HR point of contact and coordinate benefits administration
• Support payroll coordination and time-tracking with accounting
• Provide general administrative support to leadership and projects

Skills

Organizational skills

Interpersonal communication

Office management

HR support

Recruiting coordination

Multitasking

Microsoft Office

Education

Associates or Bachelor's in Business/HR

Tools

HRIS software

MS Office Suite

Job description

Tell us about yourself and we’ll follow up with next steps.Every application is reviewed by our team.

Applying For

Office Manager / HR Coordinator

HBC Engineering Company is seeking a part-time Office Manager / HR Coordinator to support the daily operations of our headquarters. This role is a good fit for a proactive, people-oriented professional who can manage office needs while supporting key human resources functions in an engineering consulting environment.

Job Summary

The Office Manager / HR Coordinator supports HBC's office operations and HR functions. Working closely with technical staff and leadership, this position manages front-of-office responsibilities, maintains HR documentation and processes, supports recruiting and onboarding, and helps keep the workplace organized and welcoming.

Key Responsibilities

• Manage front desk operations, including greeting visitors, answering phones, and handling general correspondence
• Oversee office functions, including supplies, vendor coordination, facilities, and equipment
• Maintain organized filing systems and document management processes across the office
• Coordinate scheduling, meetings, and internal communications for leadership and project teams
• Support recruiting efforts, including job postings, applicant tracking, and interview scheduling
• Assist with onboarding and offboarding processes for new and departing staff
• Maintain employee records and HR documentation in compliance with applicable requirements
• Serve as a point of contact for HR-related questions and help coordinate benefits administration
• Support payroll coordination and time-tracking processes in collaboration with accounting
• Provide general administrative support to leadership and project teams as needed

Qualifications

• Associate's or Bachelor's degree in Business Administration, Human Resources, Office Management, or a related field preferred; equivalent experience considered
• Prior experience in office management, administrative coordination, or HR support preferred; all experience levels welcome
• Strong organizational skills and attention to detail with the ability to manage multiple priorities
• Excellent interpersonal and communication skills; you are the first impression of our office
• Proficiency with Microsoft Office (Word, Excel, Outlook); experience with HR or project management software is a plus
• Discretion and professionalism when handling confidential employee and organizational information
• Familiarity with the engineering, construction, or professional services industry is a plus
• Ability to work independently and take initiative in a part-time, in-office schedule
• Paid time off (vacation, personal, and sick days)
• Health, dental, and vision insurance
• 401(k) match program
• Life insurance and supplemental coverage
• Professional development and licensure support
• Mentorship and career growth opportunities

Equal Opportunity Employer.HBC is committed to equal employment opportunities regardless of race,color, genetic information, creed, religion, sex, sexual orientation,gender identity, lawful alien status, national origin, age, maritalstatus, or protected veteran status. Candidates must be legallyauthorized to work in the United States on a full-time basis.